What are the responsibilities and job description for the Assistant Controller position at Randolph Community College?

Salary : $66,000.00 - $72,000.00 Annually

Location : Asheboro, NC

Job Type : Full-time

Job Number : 422

Department : Administrative Services

Division : Financial Services

Opening Date : 12 / 18 / 2024

General Job Description

The Assistant Controller is responsible for assisting with the financial activities that occur within the Business Office and ensuring accuracy and a smooth workflow process within each area including Accounts Receivable, Accounts Payable, and Payroll. The Assistant Controller will also be responsible for performing the E.A.G.L.E. audit and risk assessments, coordinate with different departments to gather necessary data, and help create new strategies to optimize efficiency within the department. The Assistant Controller reports directly to the Director of Financial Services.

Duties

Maintains an in-depth knowledge of the principles, practices, theories, and terminology of accounting (GAAP, GASB, & FASB), budgeting, and fiscal management.
Assists in maintaining the general ledger and monitors the month-end close-out procedures to ensure that all general ledger transactions for the month have been posted.
Monitors and reconciles college grants, reimbursement requests, and invoices as required by the granting agency.
Completes the monthly bank reconciliations for the Short-Term Investment Fund (STIF), State, County, and Institutional Funds in a timely manner.
Completes a variety of reports required by the North Carolina Community College System, the NC State Auditor, the NC State Controller, and other government agencies including the 112-package due each month end.
Assists the Director of Financial Services with the year-end balancing, reconciling, closing, and financial statement preparation which includes the preparation and completion of the year-end journal entries.
Serves as the Petty Cash Custodian by auditing all cash located on campus.
Serves as payment coordinator for Apprenticeship NC.
Serves as the lead role for the E.A.G.L.E. program for the College, and coordinates with various departments to perform internal audits of college processes to ensure that state, federal, and local policies are being followed properly along with GAAP (generally accepted accounting principles).
Responsible for reviewing and approving the DCA Reports daily.
Serves as the lead role for the Foreign Nationals Compliance Program for the College and ensures that all withholding and reporting on payments to nonresident aliens and foreign businesses are in accordance with the Internal Revenue Code (IRC) Section 1441 and the policies established by the Office of the State Controller (OSC).
Assists the Director of Financial Services with balancing clearing accounts.
Monitors cash balances to ensure available funding for outstanding expenditures.
Serves as point of contact with the NC State Auditors during the annual audit of the College.
Manages and balances outside reimbursable grants received by the college and oversees the financial administration of the College's grants in conjunction with the grant writer and the grant project manager.
Manages the College's Merchant Services processing needs for credit card processing.
Reviews and manages the College's Institutional Funds.
Manage the G6 system and perform the drawdown of federal funds as needed.
Assists in reconciling financial aid activity each month in conjunction with the Financial Aid Director.
Assists the Director of Financial Services by cross-training in certain areas to learn the responsibilities of each position and the services that they provide in the Business Office to serve as backup when needed.
Commits to a program of continuous improvement in all areas of responsibilities including personal and professional development as well as the professional development of the staff members.
Provides guidance for others in the Business Office and across the College, as needed.
Provides excellent customer service to internal and external customers.
Coordinates special projects within the office to improve efficiency and perform other duties as assigned.

Required and Preferred Qualifications

Required :

Bachelor's degree in accounting or a business-related field from a regionally accredited institution.

A minimum of seven (7) years of work experience in accounting, finance, or business administration.

Demonstrates in-depth knowledge of accounting principles, budgeting, financial forecasting and planning, including governmental and grants accounting and the Generally Accepted Accounting Principles (GAAP).

Excellent verbal and written communication skills, including effective interpersonal and collaboration skills.

Team player with the ability, initiative, and motivation to solve problems cooperatively and is committed to providing excellence in customer service.

Preferred :

Master's degree in accounting or a business-related field from a regionally accredited institution.

Eight to ten (8-10) years of work experience in accounting, finance, or business administration.

Experience in a higher education setting or NC Community College System.

Working knowledge and experience of Ellucian's Colleague.

College Requirements of all Employees

A commitment to embrace and promote a campus culture that values trust, integrity, belonging, diversity, mutual respect, a strong work ethic, and service to others.

A commitment to the comprehensive community college philosophy and mission which provides academic, career, intellectual, and social development opportunities for all students.

Ability and willingness to work collaboratively with all faculty, staff, students, and external stakeholders.

Serve on institutional committees as appointed by the President.

Annually review all Randolph Community College safety rules and policies and be familiar with all emergency safety procedures.

Promote good safety habits and be compliant with all applicable safety regulations.

Perform other duties and responsibilities as needed or assigned.

Randolph Community College does not discriminate on the basis of race, color, national origin, religion, sex, age, disability, pregnancy, political affiliation, veteran status, sexual orientation, gender, gender identity or expression, or any other protected class under applicable law. The following positions have been designated to handle inquiries regarding non-discrimination policies : Assistant Director of Student Success or Director of Human Resources | 629 Industrial Park Ave, Asheboro, NC 27205 | (336) 633-0200.

The following benefits are available to full-time employees. A full-time employee is defined as an employee who works 30 or more hours per week for a minimum of nine months of the fiscal year.

Vacation Leave

Sick Leave

Personal Leave

Personal Observance Day

Bereavement Leave

Holiday Pay

Longevity Pay

NC State Health Plan

Assurant Dental Insurance

Superior Vision Insurance

Horace Mann Automobile

Companion Life Insurance - free $10,000 term life policy for FT employees

Colonial Products - cancer, accident, short / ong term disability, life insurance

Flexible Spending Accounts (Health and Dependent Care)

Employee Assitance Plan (EAP)

Retirement

Additional benefit information is included in the Employment Matters section of the Randolph Community College Policy Manual. Please click the link below to access the handbook.

Salary : $66,000 - $72,000

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