Arts Office Manager

Arts Office Manager

Full-time, 10-month position

August 2025

We’re looking for someone who:

·         will commit to a school mission of seeking truth, building character, and nurturing all

·         is organized, dependable, proactive, and supportive

·         helps create a clean, friendly, and secure environment

·         has passion and experience with the Fine Arts

·         communicates and collaborates well with a variety of people

Who we are:

At Randolph School, PK-12 students become lifelong thinkers, creative problem solvers, and fearless leaders as they learn to embrace their full potential, prepare for a purposeful future and create epic possibilities for success. Randolph School is situated on two campuses within a mile of each other in Jones Valley on the southeastern side of Huntsville, Alabama, which was named in the U.S. News & World Report’s list of best cities in the United States to live. The 17-acre Drake campus houses pre-kindergarten through grade eight, while the Upper School is located at the 76-acre Garth campus. Through a commitment to excellence in academics, the arts, and athletics, the school’s program and its faculty demand diligence and discipline while encouraging creativity and discovery. Above all, the school emphasizes honor, integrity, and character so that all in partnership with Randolph are elevated and inspired to enrich their families, communities, the nation, and the world.

Randolph School seeks an experienced Arts Office Manager. The successful candidate has strong communication skills, is open to change and new challenges, is effective while working in a collaborative work environment, and is proficient in word processing and calendar management. This administrative assistant has demonstrated success in an office environment and has some familiarity with performing arts event logistics. The candidate will support the workload of the Fine Arts Department.

Primary job responsibilities include:

·         Serve as the primary point of contact for phone calls and visitors, handling communications professionally

·         Support the creation and distribution of arts communications, including newsletters, website, and social media updates

·         Coordinate and organize fine arts event logistics, including physical presence, facilities and security requests, ticketing, external use reservations, food procurement, and master calendar updates

·         Manage volunteer network and specific volunteer opportunities

·         Maintain office supplies and equipment, coordinating support and repairs as needed

·         Support upkeep and tidiness of physical spaces, including managing keys and door schedules

Qualifications:

·         Bachelor’s or advanced degree

·         One to two years of related experience

As a member institution, Randolph School is committed to the principles of diversity as stated by the National Association of Independent Schools (NAIS). In that spirit, Randolph School does not discriminate in violation of the law on the basis of race, religion, creed, color, sexual orientation, age, physical challenge, nation of origin, gender, or any other characteristic.