Controller

Controller

Full-time, 12-month Position

Position Summary

Randolph School seeks a dynamic, accounting proficient Controller to begin in February 2025 or before. The primary responsibility of the Controller will be to oversee and coordinate all aspects of the school’s accounting department. The Controller will possess exceptional leadership skills, a strong background in accounting and finance, a proven commitment to accurate financial reporting and a demonstrated ability to collaborate and communicate effectively with a wide variety of stakeholders. Reporting directly to the Chief Financial Officer, the ideal candidate will be a respected colleague who possesses strong relational skills.

At Randolph School, PK-12 students become lifelong thinkers, creative problem solvers, and fearless leaders as they learn to embrace their full potential, prepare for a purposeful future and create epic possibilities for success. Randolph School is situated on two campuses within a mile of each other in Jones Valley on the southeastern side of Huntsville, Alabama, which was named in the U.S. News & World Report’s list of best cities in the United States to live. The 17-acre Drake campus houses pre-kindergarten through grade eight, while the Upper School is located at the 76-acre Garth campus. Through a commitment to excellence in academics, the arts, and athletics, the school’s program and its faculty demand diligence and discipline while encouraging creativity and discovery. Above all, the school emphasizes honor, integrity, and character so that all in partnership with Randolph are elevated and inspired to enrich their families, communities, the nation, and the world.

Additionally, the Controller will be responsible for:

• Supervising accounts payable, approved purchase orders, reviewing and approving invoice coding and 1099 preparation
• Supervising accounts receivable, reviewing billing and collections, managing monthly student billing reconciliations
• Internal controls, the review of monthly payroll, collection and submission of data for 5500’s and 990’s
• Assisting with budget preparation
• Ensuring accuracy of continuous record of cash and financial position of the School
• Creating and distributing financial and ad-hoc reports to appropriate directors and leaders
• Maintaining fixed asset records and coordinating with management the determination of depreciation rates to apply to capital assets for monthly depreciation
• Managing bank and trust accounts, projecting annual cash flow needs, and investing surplus cash in an appropriate manner for maximum returns
• Preparing reports for regulatory agencies
• Coordinating with human resources to review the administration of all benefit programs
• Developing and maintaining a chart of accounts and overall fund accounting system consistent with NAIS and FASB guidelines
• Coordinating month-end close process with accounting staff; reviewing and posting journal entries; reconciling balance sheet accounts, investment activities and bank activities monthly; performing aging analysis and lease amortization; maintaining schedule of net assets and Due To/From accounts
• Managing accounting for major construction projects
• Reconciling monthly with the development office for accurate recognition of all cash, stock and non-cash gifts
• Reconciling all pledges receivable and coordinating with Development to maintain accurate records for the Capital Campaign, including discounts on pledges, NPV calculations, and recording allowances
• Attending and documenting minutes of all Finance Committee meetings
• Managing the Facility-Use Rental Committee and document minutes of meetings
• Managing the Tailored Tuition Committee with Director of Admissions
• Serving as liaison with auditors, oversee annual audit to include analysis and reporting to the Audit Committee

Qualification Requirements

• Master’s Degree in Accounting or Finance required
• Exceptional written and oral communication skills
• Excellent organizational and presentation skills
• Proficient in Excel; specifically, the financial and accounting functions
• Advanced experience with Accounting Systems; Veracross preferred
• 5 years’ experience within the accounting field, ideally in an independent school environment
• Strategic thinker and empathetic problem solver
• CPA licensing preferred

As a member institution, Randolph School is committed to the principles of diversity as stated by the National Association of Independent Schools (NAIS). In that spirit, Randolph School does not discriminate in violation of the law on the basis of race, religion, creed, color, sexual orientation, age, physical challenge, nation of origin, gender, or any other characteristic.