What are the responsibilities and job description for the Administrative Assistant position at Rapid Fire Protection?
Job description
Saving Lives, one Life Safety System at a time.
-It takes the Best in each of us to bring out the Best in all of us -
THE OPPORTUNITY
Since 1993, Rapid Fire Protection has stamped our footprint in commercial, residential and industrial fire suppression and detection. Through core values of integrity, commitment and teamwork we take pride in providing safety and security with lifesaving systems designed and installed with people in mind.
At Rapid Fire Protection we are passionate about our customers, our team and the value of the work we perform! We value results and relationships. More than a company, we pride ourselves in developing community among our team. We believe in what we do! It’s more than just a job, it’s a purpose!
THE ROLE – Administrative Assistant
We are looking for a positive, self-motivated, friendly person who is ready to join our team!
Responsibilities of the Administrative Assistant include providing support to our Regional Manager, Service Manager and team members, assisting in daily office needs and managing general administrative activities. Administrative responsibilities include schedule inspections with customers, preparing reports, maintaining appropriate filing systems and other various administrative duties. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel, office, and Adobe. If you have previous experience as an administrative assistant and familiarity within our industry, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day administrative operation of our Helena office.
ASSISTING WITH THE FOLLOWING JOB DUTIES
- Learn to use and Manage our service operating platform, Service Trade
- Create new customer accounts, ensure information is accurate and up to date on the existing ones
- Ensure Inspection master list is current and up to date, editing the information or each location as needed
- Create inspection work orders and assist areas managers and schedulers in meeting completion deadlines
- Process Inspection reports, file internally, and with local AHJ and Fire Marshals
- Process inspection reports with IROl, Compliance Engine, and other inspection portal systems throughout the regions we serve
QUALIFICATIONS
- Proficient use of Microsoft Office Products; including outlook, word and excel
- 2 year of office experience
- Detail oriented with excellent organizational skills
- Strong active listening and verbal communication skills
- Ability to multi-task
- Team oriented focus
- Willing to pass a pre-employment drug test and background check
BENEFITS
- Pay based on relevant experience
- Paid PTO and Paid Holidays
- Employer paid Health Insurance for employees
- Group Dental and Vision Insurance, Life Insurance
- 401K with 4% company match
Job Type: Full-time
Salary: $17.00 - $21.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
Supplemental pay types:
- Bonus pay
Ability to commute/relocate:
- Helena, MT 59601: Reliably commute or planning to relocate before starting work (Required)
Experience:
- Administrative: 2 years (Preferred)
Work Location: In person
Job Type: Full-time
Pay: $17.00 - $21.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Supplemental pay types:
- Bonus pay
Ability to commute/relocate:
- Helena, MT 59601: Reliably commute or planning to relocate before starting work (Required)
Experience:
- Customer service: 1 year (Preferred)
License/Certification:
- Driver's License (Required)
Work Location: In person
Salary : $17 - $21