What are the responsibilities and job description for the Real Estate Executive Admin position at Raven3 Real Estate?

AJ3 Management LLC is a rapidly growing real estate investment and property management company specializing in Residential and Commercial Real Estate in New York specifically in the Hudson Valley. We are seeking a highly organized, solution-oriented, and experienced Property Administrator to join our team. This role is ideal for someone who thrives in a fast-paced environment and has strong experience in multifamily property management.

Job Responsibilities :

Leasing Management : Assist with lease applications, approvals, and lease agreements. Ensure timely processing of new leases and renewals.
Tenant Relations : Communicate with tenants regarding inquiries, maintenance requests, and lease-related issues. Provide exceptional customer service.
Work Order Management : Coordinate and track maintenance requests, ensuring timely completion of repairs. Liaise with maintenance teams and vendors.
Collections & Delinquency Management : Monitor and follow up on rent collections, issue late notices, and work with tenants on payment arrangements as needed.
Inspections & Compliance : Schedule and conduct routine property inspections, ensuring compliance with lease terms and property standards. Document inspection reports.
Renewals & Retention : Manage lease renewals, assess market rents, and communicate renewal terms with tenants. Implement tenant retention strategies.
Administrative Support : Maintain accurate property records, files, and reports. Assist in budgeting and financial reporting.
Coordination & Problem-Solving : Work closely with property managers, maintenance staff, and ownership to resolve tenant issues and optimize property operations.

Qualifications & Requirements :

Experience : Minimum 2 years of property management or real estate administration experience, preferably in multifamily housing.

Skills : Strong organizational skills, attention to detail, and ability to multitask effectively.

Software Proficiency : Experience with property management software ,( AppFolio, or similar).

Communication : Excellent written and verbal communication skills.

Problem-Solving : Solution-oriented mindset with the ability to handle tenant concerns professionally.

Work Ethic : Ability to thrive in a fast-paced environment and meet deadlines.

Education : High school diploma required; Bachelor’s degree in business, real estate, or a related field preferred.

Benefits :

Competitive salary based on experience

Health, dental, and vision insurance options

Paid time off and holidays

Opportunities for professional growth and development

Compensation : 85000

Responsibilities :

3 years of experience as an Executive Assistant, preferably in real estate or investment environments

Exceptional organizational and multitasking abilities

Strong communication skills, both written and verbal

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace

Experience with real estate CRM and project management tools (e.g., Salesforce, Asana, or similar)

Ability to work independently, prioritize tasks, and meet deadlines

Knowledge of real estate terms and processes is a plus

High level of professionalism, integrity, and confidentiality

Bachelor’s degree in Business Administration, Real Estate, or a related field is preferred and encouraged

Qualifications :

Excellent communication skills and organizational skills

Prior experience in real estate is a bonus

Possesses discernment for working with confidential information and tight deadlines

Experience using word processing programs, spreadsheets and Multiple Listing Service

Bachelors degree preferred

About Company

Raven3 Real Estate is a Westchester County-based real estate investment firm specializing in executing value-added and opportunistic strategies. An owner, operator, and developer of residential and commercial real estate, the firm actively acquires and manages investments in the Hudson Valley.

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