Seasonal Assistant, Corporate Relations

Job Description

Job Description

Position Description

Title : Seasonal Assistant, Corporate Relations

Department : Development

Reports to : Manager, Corporate Relations

Summary

The primary responsibility of the Seasonal Assistant, Corporate Relations is to assist with the coordination and implementation of the corporate fundraising campaign and assist with corporate displays and events. The seasonal position offers an opportunity to gain experience in the fields of event planning, sponsorships, corporate fundraising and donor stewardship for a non-profit arts organization. This is a valued position that contributes significantly to the success of the Development Department and the Corporate Relations team.

Dates of Seasonal Position

Full time seasonal position, ideally from late February / early March through the end of the concert season, which runs from early June through August 31, 2025 and likely beyond through October / November (as needed). Will consider part time hours from February – May and September-November (as needed) to accommodate for class schedules. Hybrid work schedules will be considered, though onsite hours will be required for all events and other projects as needed.

Duties and Responsibilities :

Coordinate onsite displays with clients, including establishing event timeline, arranging set-up with facility staff, overseeing event implementation and activation, and delivery of branded premiums, as needed

Assist with coordinating and managing corporate events throughout the summer, including Corporate Night Reception and other events as needed

Assist in management of corporate sponsor entertainment, including arranging concert ticketing, parking, and providing assistance as needed to corporate team and clients during events, and working corporate events (as needed)

Implement sponsorship agreements, including writing acknowledgements, sending benefit packets,creating pledge letters, invoice processing, and submitting gift entry forms

Document sponsor recognition and events - taking photos throughout the season, scanning materials and taking screenshots of online recognition among other documentation

Prepare sponsorship year-end reports customized for each corporation using impression data from print, online and outdoor advertisements, onsite recognition, direct mail, and various promotional materials

Fulfill concert tickets, dining reservations and parking requests by corporate executives

Other duties as assigned, including assisting the development team on the donor concierge phone line and email, and at various department events throughout the year such as season previews, donor receptions, annual Golf Outing, Music Matters Benefit and Women’s Board Gala.

Requirements :

In this highly visible role, our ideal candidate will possess the following characteristics :

Passion for Ravinia’s mission, particularly music and music education

Exceptional guest service, communication and interpersonal skills

Superior verbal and written communication skills

Excellent analytical and problem-solving skills with the ability to quickly and calmly address a situation

A desire to learn and work proactively to stay a step ahead of needs of department staff and sponsors / clients

Outstanding ability to manage and prioritize multiple projects simultaneously with great attention to detail and agility to switch gears at a moment’s notice

Ability to communicate and collaborate with a variety of people, including staff, vendors and sponsors, with professionalism

Capability to work well in a team environment across departments as well as independently

Proficiency in Google (Slides, Sheets, Docs) and Microsoft Office (PowerPoint, Excel, Word) including mail merge

Proficiency in Zoom Meetings and related video conferencing tools

Experience in working with databases ( Audienceview is a plus, but not required) and / or the ability to quickly learn and utilize various technology platforms

Ability to work onsite as needed

Must be available to work evenings and weekend hours outdoors (40 hours per week) during the summer season

Ability to lift at least 25 lbs.

Education and Experience :

High School diploma or equivalent. At least two years of college experience preferred

Coursework in arts administration, marketing or business preferred

Event coordination experience a plus

Additional Information :

Reports to Corporate Relations Manager

Hourly wage

May be able to use for class credit

Qualified applicants must submit a resume and cover letter to be considered. All hiring is contingent upon receiving an approved background check. All of your information will be kept confidential according to EEO guidelines.

Application deadline : March 1, 2025