What are the responsibilities and job description for the Office Manager/Scheduling Coordinator position at Ray's Well Testing Service?
Benefits Offered:
- Paid Vacation
- Paid Holidays
- Fully covered monthly Health insurance premiums
- Retirement Savings Account with 3% Company Match
Ray's Well Testing Service is a small, family owned business looking for a full time Office Manager in their Sebastopol Location. The shop/office is a one person office located at a rural property on Vine Hill Rd. We have 3-4 field technicians who perform water well system testing & inspections for real estate sales as well as pump system installation/repair/maintenance.
Office manager applicant must have at least 2 years in administration/office position. Candidates must have exceptional follow up, customer service skills, a friendly demeanor, and motivation to learn.
Duties and Responsibilities:
- Respond to phone and voice messages
- Maintain a Call Log
- Respond to emails
- Extensive calendaring and scheduling
- Set up new customers and maintain files
- Track and follow-up on scheduled jobs
- Prepare daily work orders
- Operate lab test equipment to conduct routine water tests and analysis at our location
- Manage lab orders
- Precise data entry and database assistance
- Maintain inventory and make supply orders
- Receive orders. Match packing slips to received orders and put stock into inventory.
- Enter daily invoices in Quickbooks
- Manage accounts Receivables and Payables in Quickbooks
- Required Qualifications - Skills - and Experience:
- High school or equivalent education required.
- Proficient grammar and literacy skills
- Must be able to write and edit in a professional manner
- Must be proficient in QuickBooks, Excel, Word, etc
- Must possess strong administrative and organizational skills with ability to meet deadlines and work productively in a fast-paced work environment.
We will contact you. We appreciate your interest, however, due to the number of applicants we may not be able to contact everyone. Please no phone calls or drop-ins. Only email applicants will be considered.
Important: Along with you resume, please provide your available start date to begin training.
Ray’s Well Testing Service is an equal opportunity employer and values diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status
Job Type: Full-time
Pay: $25.00 - $29.00 per hour
Expected hours: 40 per week
Benefits:
- Health insurance
- Paid time off
- Retirement plan
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Experience:
- Administrative: 2 years (Required)
- QuickBooks: 1 year (Preferred)
Work Location: In person
Salary : $25 - $29