Executive Assistant

Overview
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our executive team. The ideal candidate will possess exceptional communication skills and a strong ability to manage multiple tasks efficiently. This role is pivotal in ensuring the smooth operation of daily activities, allowing executives to focus on strategic initiatives.

Duties

The duties will consist of at a minimum

-Prepare presentations for weekly BOD calls

1. Sales Presentation

2. Finance Presentation

3. Operations Presentation

4. Administrative and Legal Presentation

5. Others as required

-Coordinate and prepare the quarterly BOD meeting presentation

-Coordinate the monthly GLC meeting and presentation

-Support travel when required

-Provide calendar management (schedule meetings)

-Financial Support

1. Prepare and send out daily trackers

2. Prepare and maintain scorecards and post weekly for BOD calls.

3. Post weekly BOD presentations

4. Audit expense reports and submit to finance

• Manage executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Perform data entry and maintain accurate records using various software tools.
• Prepare and edit correspondence, reports, and presentations as needed.
• Handle confidential information with discretion and professionalism.
• Coordinate office management tasks to ensure a productive work environment.
• Provide excellent phone etiquette while managing incoming calls and inquiries.
• Assist with personal assistant duties as required by executives.

Experience

• Proven experience as an Executive Assistant or similar role is preferred.
• Proficiency in Google Suite applications (Docs, Sheets, Calendar) is essential.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Familiarity with QuickBooks is a plus but not mandatory.
• Experience in office management or clerical roles will be advantageous.
• Excellent verbal and written communication skills are necessary.
• A proactive attitude with a keen eye for detail will set you apart in this role.

If you are a motivated individual looking to contribute to a dynamic team while enhancing your professional skills, we encourage you to apply for this exciting opportunity as an Executive Assistant.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person