Accounts Payable Rep

Position Title: Accounts Payable Representative

Exempt Status: Non Exempt

Accountable To: Accounts Payable Manager

Job Summary: The Accounts Payable Clerk is primarily responsible for processing of vendor invoices, while working in conjunction with the Accounts Payable Manager. This position will process and reconcile the invoices received, collect and distribute intercompany mail, input expense invoices and also credits. This position will also be cross trained with other relevant positions in the Accounting Department and may be required to assist department personnel with our AP related duties.

Duties/Responsibilities:

• Print invoices received and organize/track receivers and invoices on a daily basis
• Process and review invoices, including checking for approval, terms, remit to address, availability of discounts, verify calculations and entering invoices for payment in software system
• Review AP batches entered for accuracy and compliance to Company standards
• Distribute intercompany mail from Office mailboxes to Warehouse mailboxes at least twice/day
• Maintain open invoice /credit file, also prepare and file packets of paid invoices/credits for future reference
• Adequately monitor and resolve any differences noted on vendor invoices and report any errors, omissions, or discrepancies to the AP Manager
• Perform other Accounting related duties and/or projects as assigned, including cross training

Required Skills/Abilities:

• Strong attention to detail, accuracy and a high sense of urgency
• Working knowledge of computers is essential, including MS Outlook, Excel and Word
• Ability to work independently and also as a team, utilizing good judgement and maintain confidentiality with other employees, vendors and customers
• Flexibility to change priorities and direction as necessary
• Must be capable of multi-tasking to prioritize/organize the daily tasks and projects
• Ability to focus on daily tasks in an open office environment with a strong desire to learn new skills and tasks
• Strong verbal and written communication skills, cooperation and interpersonal skills
• Effective time management skills to maintain the high volume of invoices and data entry

Education & Experience:

• High School diploma or GED is required for this position
• Minimum 1-2 years in an Accounts Payable role or similar Accounting position preferred
• Previous experience with Microsoft Office (Outlook, Excel, Word) is necessary, experience with IBM AS400 systems is helpful but not required.

Reasonable accommodations may be made to those who are able to perform the essential duties of the job. The incumbent must be able to pass any required drug test. The incumbent must be able to maintain the confidentiality of any information they encounter.