Billing and Contracts Administrator

Raydia Food Group has been dedicated to nourishing and growing its team, customers, suppliers, and communities for over 175 years. Raydia Food Group was built on a foundation of trust, character, respect, accountability, and collaboration. We believe that aligning our business objectives, personal goals/initiatives, and company core values contributes to long-term growth and success. As a part of our team, you would play a crucial role in upholding these values.

Position Title: Billing and Contracts Administrator

Exempt Status: Exempt

Accountable To: Director, Finance and Enterprise Controller

Job Summary: The Billing and Contract Administrator is responsible for maintaining vendor contract administration and the related billing process, audits programs for accuracy, and managing exception reporting. In addition, this key position will oversee and administer the information within the organization systems (NetSuite, TrackMax, and Frosty Acres). This position will work cross-functionally across our shared service departments and may also be cross-trained with other relevant Accounting and Finance positions.

Duties/Responsibilities:

• Manage various vendor programs in the TrackMax and NetSuite software system, by analyzing contract details, updating data in respective system, and posting items for deduction and monitoring incoming payments.
• Resolve and report any differences between vendor billing and payment amounts.
• Provide regular reporting of vendor program billing versus deduction or payment.
• Ensure accuracy of program/item to contract, including analysis of duplicate item billings. Perform audits of the Vendor Merchandising Agreement (VMA) programs to identify gaps in rebate tracking and submit corresponding documentation including repayment or retro billing requests.
• Maintain proper backup documentation to quickly resolve any vendor discrepancies.
• Perform other Accounting and Finance related duties or projects as assigned.

Required Skills/Abilities:

• Strong attention to detail, accuracy and a high sense of urgency.
• Adept in various computer programs, including but not limited to, advance knowledge of Microsoft Excel.
• Ability to work independently and as a team, utilizing good judgement to maintain confidentiality with other employees, vendors and customers.
• Ability to focus on daily tasks in an open office environment with a strong desire to learn new skills and tasks.
• Strong verbal and written communication skills, cooperation and interpersonal skills.
• Effective time management skills to maintain the high volume of invoices and activity.
• Solid quantitative and analytical skills and the ability to work in a team setting.
• Strong verbal, written and presentation skills.
• Proficiency required in the use of Microsoft Office, especially Microsoft Word, Excel, and Power Point.

Education & Experience:

• Minimum of associate degree in either Business, Accounting, Finance, or Economics.
• 1-2 years of relevant experience or foodservice experience or equivalent strongly preferred.

Reasonable accommodations may be made to those who are able to perform the essential duties of the job. The incumbent must be able to pass any required drug test. The incumbent must be able to maintain the confidentiality of any information they encounter.