What are the responsibilities and job description for the Executive Assistante position at RC Engineering and Construction Management?
: Executive Assistant
Position is located in Richland, WA.
RCECM is seeking qualified candidates for Executive Assistant Support to Hanford Mission Integration Solutions (HMIS) at the Hanford Site. This position will perform the following general duties:
Under general supervision, perform a variety of administrative functions in support of management and
Receive and screen visitor and telephone calls, providing information and handling issues that may require sensitivity and the use of sound judgment.
Gather, prepare, and issue quality and timely correspondence, reports, and presentation materials to ensure product contains zero defects before delivery, ensuring OUO markings are used where applicable.
Use initiative and judgement during manager’s absence to see that matter’s requiring attention are referred to delegated authority or handled in a timely manner to minimize the effect of the manager’s absence.
Maintain calendars and schedules, schedule meetings and coordinate conference rooms; coordinate the manager’s interface with other personnel, company organizations, clients, and external groups.
Prepare travel and training requests, make and confirm travel and other arrangements for conference and business trips, compile expense reports and request reimbursement of expenditures as appropriate.
Provide continuous effort to improve office operations and streamline work processes and work cooperatively and jointly with all levels of management and staff to provide quality customer service.
Support managers with tracking completion of employee requirements such as Employee Job Task
Analysis (EJTA) forms, timesheets, required training, contract deliverables, correspondence action items and responses, etc. as requested.
Initiate correspondence working folders for contract deliverables and other correspondence action items that are assigned to their organizations. This includes management of the Correspondence & Action Tracking System (CATS) process for their organization, such as the initiation of tasks and flow of routing through completion to meet due dates.
Excess of government equipment to nationalization when applicable.
Create and maintain up-to-date desk procedures.
Update and maintain organization webpages and SharePoint Sites.
Maintain supported manager’s organizational charts.
Order and maintain supplies.
Other administrative duties as assigned.
Required Qualifications:
Education – High school diploma or equivalent plus a minimum of ten (10) years administrative and/or office support experience, and/or combination of experience and education in lieu of experience.
Must possess ability to conduct work scope with discreetness and strict professional confidentiality.
Proficient computer skills in Microsoft Office to include Word, Excel, Outlook, PowerPoint, and Teams.
Calendar management, word processing and presentation development skills.
Must possess strong, professional, and effective, written, and verbal communication skills with all levels of management and personnel.
Must possess strong attention to detail in a highly technical and complex work environment.
Ability to evaluate and prioritize work activities to accomplish task within a timely manner, while able to account for impacts of decisions made.
Ability and experience in providing administrative support in areas of corrective action management, correspondence systems, and metric tracking.
Must possess strong organizational skills.
Must have previous experience directly supporting a manager
Preferred Experience:
Prior experience providing support to a Vice President or President of a large organization.
Experience with Adobe Acrobat Pro, IDMS, Crystal Reports, and/or Visio.
Experience working with mobile devices such as laptops and/or computer peripherals.
Experience working in a virtual telework environment.
Prior records management experience.
Experience with correspondence processing.
Prior Hanford site and system experience.
Additional Information
Salary range is $34.26-37/hr depending on qualifications. Benefits offered include medical, dental, vision, LTD/STD/Life, matching 401k, and paid time off (sick, holiday, and vacation).
This job is on a US federal facility site. Candidate must be able to meet requirements for working on a federal facility site without escort and without sponsorship.
RCECM is a VEVRAA Federal Contractor.
RC Engineering and Construction Management is an EEO/Affirmative Action Employer; individuals are considered for employment regardless of ethnicity, nationality, gender, veteran or disability status, religion, age, gender orientation, or other protected status.
Position is located in Richland, WA.
RCECM is seeking qualified candidates for Executive Assistant Support to Hanford Mission Integration Solutions (HMIS) at the Hanford Site. This position will perform the following general duties:
Under general supervision, perform a variety of administrative functions in support of management and
Receive and screen visitor and telephone calls, providing information and handling issues that may require sensitivity and the use of sound judgment.
Gather, prepare, and issue quality and timely correspondence, reports, and presentation materials to ensure product contains zero defects before delivery, ensuring OUO markings are used where applicable.
Use initiative and judgement during manager’s absence to see that matter’s requiring attention are referred to delegated authority or handled in a timely manner to minimize the effect of the manager’s absence.
Maintain calendars and schedules, schedule meetings and coordinate conference rooms; coordinate the manager’s interface with other personnel, company organizations, clients, and external groups.
Prepare travel and training requests, make and confirm travel and other arrangements for conference and business trips, compile expense reports and request reimbursement of expenditures as appropriate.
Provide continuous effort to improve office operations and streamline work processes and work cooperatively and jointly with all levels of management and staff to provide quality customer service.
Support managers with tracking completion of employee requirements such as Employee Job Task
Analysis (EJTA) forms, timesheets, required training, contract deliverables, correspondence action items and responses, etc. as requested.
Initiate correspondence working folders for contract deliverables and other correspondence action items that are assigned to their organizations. This includes management of the Correspondence & Action Tracking System (CATS) process for their organization, such as the initiation of tasks and flow of routing through completion to meet due dates.
Excess of government equipment to nationalization when applicable.
Create and maintain up-to-date desk procedures.
Update and maintain organization webpages and SharePoint Sites.
Maintain supported manager’s organizational charts.
Order and maintain supplies.
Other administrative duties as assigned.
Required Qualifications:
Education – High school diploma or equivalent plus a minimum of ten (10) years administrative and/or office support experience, and/or combination of experience and education in lieu of experience.
Must possess ability to conduct work scope with discreetness and strict professional confidentiality.
Proficient computer skills in Microsoft Office to include Word, Excel, Outlook, PowerPoint, and Teams.
Calendar management, word processing and presentation development skills.
Must possess strong, professional, and effective, written, and verbal communication skills with all levels of management and personnel.
Must possess strong attention to detail in a highly technical and complex work environment.
Ability to evaluate and prioritize work activities to accomplish task within a timely manner, while able to account for impacts of decisions made.
Ability and experience in providing administrative support in areas of corrective action management, correspondence systems, and metric tracking.
Must possess strong organizational skills.
Must have previous experience directly supporting a manager
Preferred Experience:
Prior experience providing support to a Vice President or President of a large organization.
Experience with Adobe Acrobat Pro, IDMS, Crystal Reports, and/or Visio.
Experience working with mobile devices such as laptops and/or computer peripherals.
Experience working in a virtual telework environment.
Prior records management experience.
Experience with correspondence processing.
Prior Hanford site and system experience.
Additional Information
Salary range is $34.26-37/hr depending on qualifications. Benefits offered include medical, dental, vision, LTD/STD/Life, matching 401k, and paid time off (sick, holiday, and vacation).
This job is on a US federal facility site. Candidate must be able to meet requirements for working on a federal facility site without escort and without sponsorship.
RCECM is a VEVRAA Federal Contractor.
RC Engineering and Construction Management is an EEO/Affirmative Action Employer; individuals are considered for employment regardless of ethnicity, nationality, gender, veteran or disability status, religion, age, gender orientation, or other protected status.
Salary : $34 - $37
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