What are the responsibilities and job description for the Executive Assistant position at UDR Consulting Inc?
UDR is seeking qualified candidates for Executive Assistant opportunities in Richland, WA to support the Hanford Site.
Work Location:
The primary work location under this subcontract shall be at various Hanford locations, including telework, which may be permitted if our client can accommodate. Requests for alternative work locations shall be coordinated between the client and the employer.
Scope of Work
Provide administrative support that provides a variety of complex administrative functions in support of members of management, organization, and staff to ensure smooth, timely, and efficient office operations. To include performing, coordinating, and overseeing technical and business
administrative duties:
Minimum Qualifications Required
Required Qualifications
Desired Qualifications
Security and Badging Requirements
For any on-site work the employee shall wear a Buyer issued security badge identifying themselves. A minimum of two (2) working days advance notice is needed for site badging. Employees will be required to submit to vehicle searches and not personally carry or transport certain prohibited articles.
Site Access and Work Hours
Hanford personnel at the Hanford Site work a standard 4/10 schedule. The standard work week consists of ten (10) hours of work between 6:00 a.m. and 4:30 p.m. with one-half hour designated as an unpaid period for lunch, Monday through Thursday.
Work performed outside normal operating hours shall be coordinated and/or approved through the BTR and/or the Procurement Specialist prior to performing the work.
UDR Consulting, INC is a Service-Disabled Veteran-Owned, Woman-Owned, Minority-Owned, Small Disadvantaged Business. An Equal Opportunity Employer that considers all qualified applicants for employment without regard to race, color, religion, sexual orientation, gender identity, national origin, protected Veterans, or individuals with disabilities. UDR also supports a drug-free work environment.
UDR offers highly competitive salaries and employee benefit packages structured to best suit your needs. We offer multiple individual and family benefit options including paid time off, medical, dental, life, vision, and disability insurance, and a pre-tax 401 (k) retirement account with Company matching contributions and 100% vesting for eligible participants beginning DAY 1.
http://www.udrconsulting.com
Work Location:
The primary work location under this subcontract shall be at various Hanford locations, including telework, which may be permitted if our client can accommodate. Requests for alternative work locations shall be coordinated between the client and the employer.
Scope of Work
Provide administrative support that provides a variety of complex administrative functions in support of members of management, organization, and staff to ensure smooth, timely, and efficient office operations. To include performing, coordinating, and overseeing technical and business
administrative duties:
- Under general supervision, perform a variety of administrative functions in support of management and staff.
- Receive and screen visitors and telephone calls, providing information and handling issues that may require sensitivity and the use of sound judgment.
- Gather, prepare, and issue quality and timely correspondence, reports, and presentation materials to ensure product contains zero defects before delivery, ensuring OUO markings are used where applicable.
- Use initiative and judgement during the manager’s absence to see that matter’s requiring attention are referred to delegated authority or handled in a timely manner to minimize the effect of the manager’s absence.
- Maintain calendars and schedules, schedule meetings and coordinate conference rooms; coordinate the manager’s interface with other personnel, company organizations, clients, and external groups.
- Prepare travel and training requests, make and confirm travel and other arrangements for conference and business trips, compile expense reports and request reimbursement of expenditures as appropriate.
- Provide continuous effort to improve office operations and streamline work processes and work
- cooperatively and jointly with all levels of management and staff to provide quality customer service.
- Support managers with tracking completion of employee requirements such as Employee Job Task Analysis (EJTA) forms, timesheets, required training, contract deliverables, correspondence action items and responses, etc. as requested.
- Initiate correspondence working folders for contract deliverables and other correspondence action items that are assigned to their organizations. This includes management of the Correspondence & Action Tracking System (CATS) process for their organization, such as the initiation of tasks and flow of routing through completion to meet due dates.
- Excess of government equipment to nationalization when applicable.
- Create and maintain up-to-date desk procedures.
- Update and maintain organization webpages and SharePoint Sites.
- Maintain support for the manager’s organizational charts.
- Order and maintain supplies.
- Other administrative duties as assigned.
Minimum Qualifications Required
Required Qualifications
- High School Diploma or equivalent, plus at minimum of ten (10) years administrative and / or office support experience, and/or combination of experience and education in lieu of experience.
- Must possess ability to conduct work scope with discreetness and strict professional confidentiality.
- Proficient computer skills in Microsoft Office to include Word, Excel, Outlook, PowerPoint, and Teams.
- Calendar management, word processing and presentation development skills.
- Must possess strong, professional, and effective, written, and verbal communication skills with all levels of management and personnel.
- Must possess strong attention to detail in a highly technical and complex work environment.
- Ability to evaluate and prioritize work activities to accomplish task within a timely manner, while able to account for impacts of decisions made.
- Ability and experience in providing administrative support in areas of corrective action management, correspondence systems, and metric tracking.
- Must possess strong organizational skills.
- Must have previous experience directly supporting a manager.
Desired Qualifications
- Prior experience providing support to a Vice President or President of a large organization.
- Experience with Adobe Acrobat Pro, IDMS, Crystal Reports, and/or Visio.
- Experience working with mobile devices such as laptops and/or computer peripherals.
- Experience working in a virtual telework environment.
- Prior records management experience.
- Experience with correspondence processing.
- Prior Hanford site and system experience.
Security and Badging Requirements
For any on-site work the employee shall wear a Buyer issued security badge identifying themselves. A minimum of two (2) working days advance notice is needed for site badging. Employees will be required to submit to vehicle searches and not personally carry or transport certain prohibited articles.
Site Access and Work Hours
Hanford personnel at the Hanford Site work a standard 4/10 schedule. The standard work week consists of ten (10) hours of work between 6:00 a.m. and 4:30 p.m. with one-half hour designated as an unpaid period for lunch, Monday through Thursday.
Work performed outside normal operating hours shall be coordinated and/or approved through the BTR and/or the Procurement Specialist prior to performing the work.
UDR Consulting, INC is a Service-Disabled Veteran-Owned, Woman-Owned, Minority-Owned, Small Disadvantaged Business. An Equal Opportunity Employer that considers all qualified applicants for employment without regard to race, color, religion, sexual orientation, gender identity, national origin, protected Veterans, or individuals with disabilities. UDR also supports a drug-free work environment.
UDR offers highly competitive salaries and employee benefit packages structured to best suit your needs. We offer multiple individual and family benefit options including paid time off, medical, dental, life, vision, and disability insurance, and a pre-tax 401 (k) retirement account with Company matching contributions and 100% vesting for eligible participants beginning DAY 1.
http://www.udrconsulting.com
