What are the responsibilities and job description for the Operational Assistant position at RCL Mechanical?
About the Role:
We are seeking a highly organized, driven, and resourceful Operational Assistant to support a fast-paced entrepreneur overseeing multiple companies in real estate development, HVAC, and construction.
This is not your typical assistant role—this position is designed for someone who thrives on variety, handles pressure well, and can keep multiple priorities moving forward with precision. You will serve as a true right-hand, helping manage daily operations, communication, scheduling, project follow-ups, and a mix of business and personal tasks. Your ability to anticipate needs, stay five steps ahead, and take initiative will be critical to success in this role.
Key Responsibilities:
- Manage and coordinate a fast-moving calendar across multiple companies
- Serve as the first point of contact for internal and external communications when needed
- Track and follow up on key business tasks, timelines, and project deliverables
- Able to help manage social media
- Assist with analyzing data for marketing channels for google, Facebook and others.
- Assist with both business-related and occasional personal errands/tasks
- Prepare summaries, notes, and action items from meetings and recordings
- Help organize CRM, task management tools, and internal communication systems
- Maintain confidentiality, professionalism, and a strong sense of discretion at all times
- Work closely with internal teams, contractors, and vendors to ensure smooth execution of projects
Ideal Candidate Qualities:
- Highly detail-oriented, with a natural ability to keep things organized and on track
- Strong problem-solver who can think on their feet and adapt quickly
- Confident communicator—clear, concise, and professional
- Proficient with digital tools (Google Workspace, Slack, CRMs, project management tools like Monday.com, etc.)
- Comfortable working independently and handling multiple priorities
- Loyal, trustworthy, and able to handle confidential business and personal information
- Energetic, focused, and aligned with a fast-moving entrepreneurial environment
Preferred Experience:
- 3 years in executive support, operations, or project coordination
- Experience in real estate, construction, or the home service industry is a plus
- Familiarity with managing both professional and personal logistics for a business owner or executive
Position Details:
- Full-Time with hybrid flexibility
- Occasional travel coordination or local errands may be required
- Growth opportunities will be available
Salary : $25 - $35
