Accounts Receivable Specialist

Job Summary:

The Accounts Receivable Specialist is responsible for managing the billing processes for construction projects, ensuring accuracy in project setup, invoicing, and accounts receivable.

Essential Job Duties & Responsibilities:

Duties / Responsibilities:

• Calculating billing amounts and mailing bills when needed.
• Organizing and updating digital records
• Updates and retains customer account information related to special billing conditions, tax status, invoice approval contact, billing addresses and special billing rates.
• Coordinates with Project Managers to establish billing timing and procedures/progress billings.
• Works with project managers to ensure billings are complete, accurate and on time.
• Prepares payment requisitions for projects that require schedules of values and supporting schedules.
• Reminds customers about upcoming payments or past-due accounts and follows-up weekly to ensure that the payments are received on a timely basis.
• Works with project managers and customers to resolve receivable issues.
• Processes invoice credits, as necessary.
• Keeps accurate records of payments received from customers.
• Records electronic or check deposits to company bank accounts.
• Maintains billing log and prepares retention billing at end of project.
• Updates accounts receivable database with new projects and necessary supporting documentation.
• Creates reports for managers and provides records when requested.

Qualifications (Experience, Education & Certifications, Key Attributes):

Skills and Qualifications:

• Ability to provide good customer service and address complaints promptly.
• Knowledge in data entry.
• Knowledge of bookkeeping and other financial software.
• Understanding of and ability to adhere to accepted accounting principles.
• Proficient with accounting software.
• Excellent organizational skills and diligence.
• Excellent written and verbal communication skills.
• Proficient in Google Suite, NetSuite, or similar software.
• Problem solving and an initiative-taking mindset.

Education, Experience, & Licensing Requirements:

• Associate or bachelor’s degree in business or related field a plus.
• Three to five years of construction accounting preferred.
• Basic computer skills.