Accountant

Company Description

RDS Vending is a local, family-owned business based in the greater Philadelphia area. RDS Vending has been serving industries in the greater Philadelphia tri-state area since 1989. Based in Norristown PA, we serve the healthcare, education, manufacturing, corporate, hotel, and retail industries with quality vending programs, micro-markets and office coffee services. Our mission is to serve others by providing customized break room service solutions. We offer a wide range of products, including paper goods and coffee supplies, and utilize technology for efficient restocking and transparent reporting.

Job Summary

This is a full-time on-site role for an Accountant located in Norristown, PA at RDS Vending. The Accountant will be responsible for accounting operations of the company, to include the production of periodic financial reports, maintenance of the accounting records, and a comprehensive set of controls and budgets designed to mitigate risk, enhance the accuracy of the company's reported financial results, and ensure that reported results comply with GAAP. The Accountant is also responsible for leading the relevant employee-related processes including workers' compensation, healthcare selection/administration, PA unemployment documentation, and responses.

Key Responsibilities

• Oversee cash handling procedures including daily cash intake processes and controls, timely end-of-day accounting, reconciliation, and bank deposits
• Complete financial reports: monthly, quarterly, and annual reports, including but not limited to monthly and fiscal close, internal and external audit reporting
• Manage the financial reporting function to ensure the issuance of accurate and timely reports to management while ensuring compliance with company policies and procedures
• Compute and file monthly sales taxes for jurisdictions (PA, DE, NJ, City of Philadelphia); etc.
• Manage customer commission process; prepare commission statements and render payments to clients/brokers monthly / quarterly as required by client arrangements or contracts
• Coordinate operational reporting and analysis of departments for the President as needed to run the business, e.g. weekly/monthly sales reports, payroll, commissions due, expense trends
• Maintain and ensure accuracy of the financial records, including inventory, accounts receivable and accrued liabilities; Maintain inventory and control procedures (Trucks/fleet, vehicle use policies)
• Analyze trends, costs, revenues, financial commitments, and obligations (e.g., commissions owed)
• Calculate and regularly communicate financial operating metrics
• Prepare journal entries, maintain and reconcile GL accounts, maintain fixed assets
• Oversee payables to ensure that accounts payable are paid in a timely manner
• Oversee receivables to ensure that accounts receivable are collected promptly
• Coordinate the provision of information to external accountants/auditors, as needed and lead related reviews/audits as required
• Track and maintain monthly P/L and balance sheet activity
• Work with operations team leads to help them understand financial and expense data and take actions to drive improvements where necessary (reduce costs)
• Coordinate Employee Healthcare selection of options offered including leading annual enrollment with RDS broker; execute employee payroll deductions for those enrolling
• Prepare and process weekly payroll for RDS employees using ADP payroll
• Manage and be responsive to PA unemployment requests for RDS as required
• Lead workers compensation process with RDS insurance provider and respond to inquiries

Qualifications

• Business Acumen - Understand business implications of decisions. Conducts cost-benefit analysis. Has experience or orientation to profitability of decisions/transactions
• Minimum 5-7 years in an accounting role in food service or retail industry preferred
• Previous payroll processing knowledge and ADP experience
• Experienced in revenue control, financial reporting and cash-handling responsibilities
• Ability to prepare monthly financial statements, key metric reports, budgets, forecasts, cash flow projections and analyses
• Experience with POS, cash and credit card reports
• Strong computer literacy, including Microsoft Excel and accounting databases (QuickBooks)
• Experienced in payroll management for 75-100 employees
• Experience with administering time reporting for PTO, sick time, and executing employee pay on a weekly basis including on/off-boarding, payroll deductions of staff through ADP
• Excellent communication, interpersonal and analytical skills
• Adept at establishing and maintaining procedures and controls in a continuously evolving environment
• Skilled at managing multiple priorities and relationships both internal and external
• Conformity to the highest standards of personal integrity and ethical behavior
• Eager to learn with opportunity to expand responsibilities in growing business
• Position reports directly to business owner/President
• Bachelor's degree in Accounting or Finance
• Certification such as CPA is a plus