Office Manager with HR Focus

Connection to Mission: ReEstablish Richmond connects our newest neighbors to life-building tools and resources, helping their integration to the community to be a positive and empowering experience. As the HR/Office Manager, this position will help build the capacity of ReEstablish Richmond and work towards this mission by ensuring smooth day-to-day office operations, managing human resources functions, and directly contributing to the organization’s effectiveness, compliance, and workplace culture.

Scope of Services: The HR/Office Manager manages daily human resources and administrative operations, ensuring effective staff support, streamlined processes, and a well-organized workplace. This role is essential for maintaining efficiency, compliance, and a positive work environment. It requires a detail-oriented, organized, and adaptable professional capable of balancing HR and administrative responsibilities.

Scope of Service: The HR/Office Manager manages daily human resources and administrative operations, ensuring effective staff support, streamlined processes, and a well-organized workplace. This role is essential for maintaining efficiency, compliance, and a positive work environment. It requires a detail-oriented, organized, and adaptable professional capable of balancing HR and administrative responsibilities.

Key Responsibilities:

Human Resources (HR)

• Recruitment and Hiring: Manage job postings, screen applicants, coordinate interviews, and oversee administrative and in-person aspects of onboarding for all new staff (employees, AmeriCorps members, interns) as well as contractors.
• Staff Support: Foster a positive workplace culture, resolve employee concerns, and support staff well-being initiatives.
• Compliance: Maintain HR policies and ensure compliance with employment laws, organizational guidelines, and nonprofit-specific regulations.
• Payroll and Benefits: Manage payroll processing and serve as the primary contact for the organization’s insurance broker. Work closely with the broker’s representative to handle insurance-related questions, updates, and policy administration, ensuring clear communication and efficient coordination.
• HR Records Management: Maintain accurate and secure records for all staff and contractors, including timesheets, leave requests, and performance evaluations.

Office Management

• Administrative Support: Oversee daily administrative tasks, manage organizational meetings and calendars, maintain office supplies, and monitor ReEstablish Richmond phone answering service and email.
• Technology and Systems: Manage the organization’s technology and digital tools to support operations and information management. Track and maintain inventory for phones and computers, assist staff with technology needs, and act as the primary point of contact for technical issues.
• Facility Management: Manage office space, key access, reservation requests, and safety protocols.
• Policy and Procedures: Develop and update office policies and processes to improve efficiency and ensure organizational consistency.

Other Duties

• Serve as a liaison between staff and leadership to ensure clear communication of priorities and needs.
• Provide logistical and administrative support for board meetings, staff retreats, and special events, as needed.
• Assist with organizational initiatives, including fundraising campaigns, as needed.

Qualifications:

• Education:Bachelor’s degree in Human Resources, Business Administration, or a related field (or equivalent experience).
• Experience: A minimum of 3 years in U.S.-based human resources, office management, or nonprofit administration.

Skills:

• Strong organizational and multitasking abilities.
• Initiative and the ability to lead projects or tasks with minimal supervision.
• Knowledge of HR best practices and compliance requirements.
• Proficiency with office software, including Microsoft Office, Google Workspace, and HR systems.
• Ability to manage and learn digital tools such as , ADP, and BillPay.
• Excellent written and verbal communication skills.
• Ability to clearly present information and effectively respond to questions from diverse groups, including newcomer communities, service providers, volunteers, faith communities, and the public.
• Strong problem-solving and decision-making skills.
• Keen attention to detail.
• Commitment to confidentiality and the responsible handling of sensitive information.
• Flexibility and eagerness to learn new skills.
• Ability to work effectively with people from diverse backgrounds and abilities.
• Strong interpersonal skills to build meaningful connections and relationships.
• Ability to work efficiently, both independently and collaboratively.

Job Type: Full-time

Pay: $52,000.00 - $60,000.00 per year

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Choose your own hours
• Monday to Friday

Work Location: Hybrid remote in Richmond, VA 23220

Salary : $52,000 - $60,000