Office Manager/Legal Assistant

RE/MAX Concepts is seeking a highly organized and detail-oriented individual to fill the dual role of Office Manager and Legal Assistant at our Vista office. This position requires a dynamic individual with excellent multitasking skills, a strong work ethic, and a passion for providing exceptional customer service. The ideal candidate will be a dependable team player who thrives in a fast-paced environment.

This position is part of our RE/MAX Concepts Service Center and The Real Estate Service Center team and would report to the Director of Operations.

Responsibilities (Office Manager):

• Oversee daily office operations, ensuring smooth and efficient workflow.
• Open and Close the office (turn lights on/off, turn on coffee maker, unlock front door and lock up at close if app.)
• Answer questions, address complaints and provide accurate information.
• Coordinate scheduling of contractors when agents or tenants move in/out.
• Coordinate with Property Manager regarding changing of office locks, new keys and building maintenance. Maintain spreadsheet for working being done.
• Occasional bank runs for deposits.
• Maintain conference room schedule for agents and clients.
• Manage office supplies, equipment, and maintenance.
• Handle incoming and outgoing mail and deliveries.
• Assist onboarding new agents that are out of the Vista Office.
• Organize incoming checks and documents in either the overnight courier or to the correct closer.
• Maintain office organization and cleanliness.
• Answer incoming calls and direct calls or messages to the appropriate party.
• Develop ideas for improved office policies and procedures with the approval of the Director of Operations.
• Serve as the primary point of contact for building management, tenants, Realtors and staff in that location.
• Greet clients with a positive attitude.
• Additional responsibilities as needed.

Responsibilities (Legal Assistant):

• Provide administrative support to staff attorney at our Vista location.
• Prepare legal documents, such as deeds and affidavits, ensuring accuracy and completeness under the attorney's oversight.
• Type title opinions, title commitments, and final title certificates with the attorney's oversight.
• Organize incoming and outgoing abstracts for attorney or agents to get them where they need to be.
• Additional responsibilities as needed.

Qualifications:

• Proven experience as an Office Manager and/or Legal Assistant.
• Ability to problem solve.
• Proficiency in computer applications such as Microsoft Word and Google Products.
• Excellent written and verbal communication skills.
• Exceptional organizational and time-management skills.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• High level of attention to detail and accuracy.
• Strong customer service skills and a professional demeanor.
• Ability to work independently and as part of a team.
• Dependable and reliable with a strong work ethic.
• Positive Attitude and desire to help others.
• Availability to work in the office Monday through Friday from 7:55 AM to 5:00 PM.
• High School diploma or GED

Company Benefits:

• Health, Dental, and Vision Insurance.
• IRA with a company match.
• Parental Leave.
• Paid Time Off.
• Paid Company Holidays.
• Day off on/around your birthday.

Job Type: Full-time

Pay: From $18.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• Day shift
• Monday to Friday
• No nights
• No weekends

Education:

• High school or equivalent (Required)

Experience:

• Office: 1 year (Preferred)

Ability to Commute:

• West Des Moines, IA 50266 (Required)

Work Location: In person

Salary : $18