HUMAN RESOURCES MANAGER - NYC FAMILY OFFICE

Annual Salary of $150,000 - $175,000

Full Suite Health Care

Employee Comp package

This is a wonderfully active and engaged team of HR professionals who are very active and forward thinkging in a preemptive manner of anticipating the changes and growth of the family and their various needs. The HR team is a dynamic and experienced group of professionals, including seasoned HR business partners, generalists, payroll specialists, employment lawyers, and administrative support. Together, we work collaboratively to manage all aspects of the employee lifecycle, from recruiting, onboarding, and offboarding, to compensation planning and design. We also oversee payroll, benefits design and administration, work visa matters, and employee relations, ensuring a supportive and compliant work environment. Additionally, the team plays an important role in the design and execution of bespoke training and development opportunities and performance management tools, constantly striving to create a workplace that fosters growth, innovation, and a positive employee experience.

Position Overview

We are seeking a dynamic and experienced Human Resources Business Partner to support the family entities. This role will partner closely with the Principals to shape and refine the organizational structure and design for their household staff, maintain HR policies and procedures, talent management, and employee relations. The HR Manager will play a critical role in ensuring alignment with the strategic goals of the family offices while fostering a positive, productive, and compliant work environment. 

The position will provide specialized HR services that may vary from household to household.  The goal is to put in place best practices and procedures as it relates to domestic household employees.  

Major Responsibilities:

* Organizational Design and Development: Work closely with the Principals to design an organizational framework that defines roles, responsibilities, and reporting relationships, ensuring that resources are allocated effectively to maximize efficiency. This includes workforce planning, job analysis, and the creation of clear goals and objectives. Additionally, HR drive the development of the organization by fostering a positive work culture, supporting development, and promoting employee engagement and retention. Through training, performance management, and success planning, HR ensures the organization evolves in alignment with the Principals goals and objectives, facilitating long-term success.

* Recruitment: Manage the recruitment process including personal assistants, estate managers, butlers, chefs, housekeepers, boat captains, drivers, groundskeepers, and other household personnel. Maintain relationships with recruitment firms specializing in domestic talent, negotiate fees and review all contracts. Screen, interview, and select candidates aligned with the families’ preferences and requirements. Negotiate offers and prepare all employment related documents.

* Onboarding & Offboarding: Facilitate the onboarding process for new employees, including background investigations, offer letters, benefits, coordinating first day and training opportunities, maintaining accurate employee files for all staff. Prepare separation agreements and notify appropriate benefits and 401k providers, and update HRIS and payroll.

* Payroll: Processing/review payroll for domestic and international household entities.

* Compliance: Stay updated on labor laws and regulations relevant to household employment. Ensure HR compliance with all relevant laws and regulations in hiring, terminations, and other HR practices (ie: 5500 filings, time and attendance, employee folders, 401k, etc.)

* Benefits & Compensation: Manage employee benefits and compensation programs, including health insurance, retirement plans and salary adjustments. Includes annual benefits renewal negotiations, sourcing alternative competitive plans, and maintaining proper plan documents. Review and process monthly invoices related to benefits and ad hoc expenses.

* Employee Relations: Develop and maintain positive relationships with all staff. Act as a point of contact for employees to address inquires, concerns, provide guidance on HR policies and procedures, facilitate disciplinary matters, grievances, conflict resolution, and terminations. Implement policies and procedures to ensure fair treatment and compliance with employment laws.

* Training and Development: Design and implement training programs to enhance staff skills and performance. Coordinate yearly training as required by law. Provide ongoing coaching and feedback to staff members.

* Household Administrative Support: Collaborate with other household managers and administrators to coordinate activities and ensure seamless operations. Ad-hoc projects.

* Strategic HR Consulting: Advise families on HR-related matters including organizational structure, defining roles and responsibilities, staffing levels, and succession planning. Maintain strong industry contacts that specialize in family/domestic office support across recruiting vendors, benefits providers, and peers in similar positions at other family offices.

 Requirements

* Flexibility to work from various household locations across NY City, Westchester and Eastern Long Island predominantly.

* An experienced Human Resources Generalist, experience working with domestic staff is a plus.

* Ability to handle sensitive and confidential information with discretion.

* Familiarity with Workday (HRIS system) OSV (Payroll) and Greenhouse (Applicant Tracking System) is a plus.

* Meticulous attention to detail, with effective communication, follow-up, and follow through.

* Spanish and English speaking is a plus.