What are the responsibilities and job description for the Human Resources Specialist position at Reach Out West End Inc.?
Position Description
The Human Resources Specialist performs duties at the professional level in some or all of the following functional areas: employee relations, training, employment, affirmative action and employment leave of absence program, benefits management, and administrative functions. This position requires an extremely perceptive person who is capable of relating to individuals at all levels within the organization. The specialist must be sensitive to corporate needs, employee goodwill and the business needs.
Essential Functions
- Assists employees and supervisors with basic interpretation of HR policies and procedures with the ability to identify when senior management intervention is applicable.
- Maintains confidential personnel files and personnel actions.
- Assists with recruitment tasks as needed (prepares job postings, reviews applications, schedules interviews).
- Reviews and updates job descriptions as required
- Responds to and requests reference checks and verifications of employment status.
- Assists with new-employee orientations.
- Ensures compliance with USCIS Form I-9 Employment Eligibility Verification; periodically audits Forms I-9.
- Assists with benefits administration.
- Monitors employee eligibility for benefit plans. Reviews benefits with employees and processes enrollment, cancellation or changes.
- Organizes annual open enrollment communication and election process.
- Maintains and distributes list of new and cancelled employees under each benefit plan. Verifies benefit billing accuracy and processes for payment.
- Administers COBRA for group health plans.
- Manages and tracks all employee disciplinary action.
- Managers and tracks Leaves of Absence and all paperwork/notifications associated with a LOA.
- Assist completing timekeeping review for accurate processing of payroll and enter all information on Quickbooks for reporting purposes.
- Support and maintain compliance with all laws and regulations associated with payroll and finance.
- Reports, maintains and monitors all workers’ compensation case files; follows-up on open cases.
- Monitors tardy and absenteeism reports and ensures proper documentation is issued on employees who has excessive tardiness or absenteeism problems.
- Assists the manager with projects assigned.
This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.
Supervisory Requirements
The position reports directly to the Human Resources Manager and has no supervisory functions.Educational Requirements
Preferred: Bachelor's degree (B. A.) from four-year college or university in business or HR or one to two years of related experience and/or training; or equivalent combination of education and experience.
Experience
- Required: 2-3 years HR experience and knowledge of HR programs
- Preferred: General HR experience 2 – 3 years and knowledge of HR programs in a non-profit setting supporting senior management
Licenses and Certifications
- Valid California Driver’s License is required
- Must maintain insurance on vehicle
- Vaccination is required by the first day of work and Reach Out will consider accommodations for disability- and religious-based reasons.
Additional Qualifications
- Required: ability to pass drug test and criminal background check (DOJ)
- Required: Access to a vehicle
- Required: Knowledgeable in Microsoft Office including Word, Outlook, Excel, and PowerPoint
- Required: Ability to interact and relate well with all levels of the organization
- Preferred: Knowledge of QuickBooks and Payroll Processing Software
Full-Time
