Estimating and Engineering Support Specialist

The Estimating and Engineering Support Specialist provides critical administrative and technical support to the engineering and estimating teams. This role is responsible for managing bid documentation, coordinating project-related communications, and assisting with the preparation of accurate and timely estimates and proposals. The ideal candidate is detail-oriented, highly organized, and comfortable juggling multiple priorities in a fast-paced, deadline-driven environment.

KEY RESPONSIBILITIES:

• Organize and maintain bid logs, prequalification forms, and estimating databases.
• Assist estimators in compiling detailed take-offs, cost breakdowns, and supplier/vendor quotes.
• Coordinate collection of pricing from subcontractors and vendors by distributing bid invitations and following up as needed.
• Track incoming bids and compile bid tabulations for review.
• Format and proofread proposals, bid forms, cover letters, and supporting documents to ensure accuracy and professionalism.
• Prepare and update project-specific spreadsheets and bid templates.
• Assist with document control during bidding, including drawings, addenda, and specification revisions.
• Maintain and update estimating folders and shared drives for accessibility and compliance.
• Support the preparation and submittal of RFIs (Requests for Information) during the bidding phase.
• Maintain internal schedules and calendars for deadlines, meetings, and submission dates.
• Participate in process improvements for estimating and engineering workflows.
• Provide administrative assistance to the department by handling correspondence, filing, data entry, and document formatting.
• Perform other duties assigned to support Estimating / Engineering department that align with company objectives.

SKILLS/ABILITIES REQUIRED:

• Attention to Detail: Meticulous in reviewing project documents, contracts, and specifications to ensure all information is accurate and comprehensive.
• Organizational Proficiency: Capable of managing multiple tasks and projects simultaneously, maintaining structured records, and meeting tight deadlines without compromising quality.
• Effective Communication Skills: Excellent verbal and written communication abilities to interact with team members, clients, vendors, and stakeholders, ensuring clear conveyance of information and requirements.
• Proficiency in Microsoft Office Suite: Skilled in using Word, Excel, Outlook, and other relevant software for document preparation, data analysis, and scheduling.
• Problem-Solving Abilities: Adept at identifying issues, analyzing possible solutions, and implementing effective resolutions in a timely manner.
• Data Management Skills: Experience in maintaining and organizing large volumes of data, ensuring easy retrieval and confidentiality.
• Time Management: Ability to prioritize tasks effectively, allocate time efficiently, and adhere to project timelines and deadlines.
• Adaptability: Flexibility to adjust to changing project requirements and work environments, demonstrating resilience in the face of challenges.

QUALIFICATIONS:

• 2 years of experience in industrial, manufacturing, engineering, or estimating support role is preferred but not required.
• Strong proficiency in Microsoft Excel, Word, and Outlook.
• Experience with ERP systems such as GSS, SAP, or Oracle, including data entry, report generation, and process navigation is preferred but not required.
• Excellent organizational, multitasking, and communication skills.
• Detail-oriented with the ability to manage tight deadlines and shifting priorities.
• Knowledge of industrial terminology and estimating processes is a plus!

PHYSICAL REQUIREMENTS:

While performing the duties of this job, the employee is regularly required to see, talk and hear. The employee frequently is required to sit for long periods of time; walk; use hands, handle or feel. Ability to lift up to 25lbs.