What are the responsibilities and job description for the Accounts Payable Specialist position at RealManage?

Overview :

How would you like to work for a technology-based HOA management company that is growing rapidly, offers opportunities to advance your career, and has a company culture that truly supports its team members? We are a company that understands and appreciates your professionalism and hard work. We are a company that provides support with a Manager Success Group, continuous training, administrative support, etc. to all team members. RealManage / Brown is committed to do everything possible to ensure your long-term career success. With RealManage, you are not just an employee, you are family.

Company Overview :

RealManage / Brown is a national Inc. 5000 firm with clients and operations in 26 states from California to Florida and from Texas to Illinois that delivers services to homeowners associations (HOAs), condominium associations, cooperatives, luxury high-rises, municipal utility districts, and master-planned communities. RealManage also serves nationally recognized developer / builder clients.

As one of the largest (#3 out of 5,000 firms) and fastest-growing companies in the community management industry, RealManage / Brown offers exceptional solutions provided at competitive prices with the best people, best practices, and best technology of cloud-based and mobile apps. The RealManage mission is to provide comprehensive and innovative solutions; exceed the expectations of our customers; provide visibility and transparency in all that we do for our clients who place their trust in us; measure our performance and improve at the fastest rate possible; create a work environment that encourages professionalism, growth, and diversity; and grow a financially strong organization which will enable us to provide industry leading innovations apart from our competition.

RealManage / Brown is a values-based company with the following values as our guiding principles :

Integrity : we always do the right thing.
Respect : for our customers, employees and company; mutual respect is the cornerstone for every RealManage / Brown relationship.
Selflessness : more than teamwork; we are part of something special and much larger than any of us.
Personal Relationships : we are a professional services company; people do business with people they like.
Always Improving : never satisfied, always learning and always growing; one is either getting worse or getting better...never staying the same. At RealManage, we are always getting better.

Responsibilities :

The Accounts Payable Specialist will be part of a fun and hardworking accounting team.

This is an amazing opportunity to work for a well-established company in that offers a friendly work environment, healthy work-life balance and full benefits!

Major Responsibilities :

Receive and review invoices for accuracy and prepare for processing.

Ensure all information is provided on the invoice and vendor is in the system.

Contact vendors for appropriate paperwork for system setup.

Enter vendors in the system per W9 information provided.

Enter and process a high volume of invoices on a daily basis.

Run payable reports for analysis and process a weekly check run.

Reconcile out of date invoices / payments with vendors.

Maintain open communication with appropriate staff members and vendors regarding invoices.

Answer phone calls from clients / vendors inquiring about payment statuses.

Assist with year-end projects and 1099 processing.

Other department projects as assigned.

Qualifications :

Desired Skills and Experience :

2-3 years of accounting experience preferred.

Experience using Microsoft Office products.

Ability to handle a high volume workload and maintain accurate and up to date information.

Creative approach to problem solving.

Good communication skills.

Extremely detail oriented with good analytical skills.

Ability to work independently on multiple activities, showing appropriate level of prioritization and escalation skills.

Flexibility and an appreciation of a fun but fast-moving environment.

Ability to work cooperatively and collaboratively with all levels of employees, management, and external parties to maximize performance, creativity, problem solving, and results.

Pay and Benefits :

19.00 to $21.00, depending on education and experience.

Benefits include :

Medical Insurance

Dental Insurance

Vision Insurance

Life and Disability Insurance

HSA (Required High Deductible Medical Plan to be eligible)

Education Reimbursement

401K matching

Employee Assistance Program (EAP)

11 paid Holidays

Salary : $19 - $21

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