Shipping & Receiving Specialist

Reata Engineering & Machine Works, Inc. (“Reata”), a state-of-the-art contract manufacturer specializing in comprehensive machining and assembly services, is seeking Shipping & Receiving Specialists. This position is ideal for individuals who thrive on tackling the toughest challenges in the production of complex medical products, semiconductor capital equipment, aerospace, defense, and industrial products. With a culture that values endless improvement and cutting-edge technology, Reata offers a unique opportunity for machinists to grow and excel in their careers.

Job Details

• Position Title: Shipping & Receiving Specialist
• Position Type: Full-Time, Non-Exempt
• Available Shifts: Weekdays
• Pay Range: See below[1] 

Overview

As a Shipping & Receiving Specialist at Reata, you will play a crucial role in our supply chain, ensuring the smooth and efficient flow of our parts from production to our customers and from our suppliers to our production lines. You will be responsible for the accurate handling, documentation, and storage of incoming and outgoing shipments, maintaining the highest standards of organization and efficiency.

Skills

Our Shipping & Receiving Specialists are essential to managing the flow of goods in and out of our facility, requiring a blend of skills tailored to the unique demands of shipping and receiving in a manufacturing environment. Candidates must be proficient in supply chain logistics, with a solid understanding of warehouse management systems, including the potential application of CAD software for reviewing technical drawings and schematics. They should possess the ability to use precision tools like calipers for quality control and metrology, accurately measuring and inspecting received goods against our stringent standards. An understanding of the properties of metals and other materials used in CNC machining is crucial for proper handling and storage. Additionally, Shipping & Receiving Specialists are expected to read and interpret shipping documents, technical blueprints, and schematics to ensure order accuracy. Physical stamina and strength are required for safely lifting heavy items, complemented by good mathematical skills for calculating shipment dimensions, weights, and inventory levels. This role is vital in bridging our production capabilities with customer and supplier expectations, ensuring meticulous handling of products from arrival to dispatch.

Characteristics

Our Shipping & Receiving Specialists possess a unique set of characteristics that align with the dynamic and detail-oriented nature of managing the flow of goods in a high-tech manufacturing environment. They exhibit a keen interest in logistics and supply chain management, paired with a natural inclination for working with inventory and order management systems. They thrive on the challenge of ensuring accuracy and efficiency in all shipping and receiving activities, where attention to detail is paramount for the handling of parts with precise specifications.

A passion for organization and the satisfaction of seeing physical goods processed and moved efficiently drive our Shipping & Receiving Specialists. They are exceptional at time management, prioritizing tasks to meet shipping deadlines and inventory needs seamlessly. Problem-solving is second nature to them; they quickly adapt to changes and unexpected issues in the shipping process, from order discrepancies to delivery delays, ensuring solutions are promptly and effectively implemented.

Collaboration is at the heart of their role, as they work closely with a diverse team including production staff, quality control inspectors, and supply chain managers, ensuring a cohesive operation. They possess:

• The ability to interpret and follow the specifics outlined in shipping documents and technical drawings.
• Proficiency in the setup and maintenance of the logistics aspect of production, ensuring tools and materials are correctly managed.
• An understanding of material properties, crucial for the proper handling, storage, and shipping of various goods.
• The skills to utilize and read precision measurement tools, such as calipers and gauges, ensuring that shipments meet the stringent quality standards set forth by both the company and customer requirements.
• Direct experience in logistics or a shipping and receiving environment, providing them with a solid foundation in the field.
• Leadership qualities and effective management skills that enable them to guide teams, solve problems, and optimize workflows.

Our Shipping & Receiving Specialists are more than just employees; they are essential contributors to the smooth operation of our manufacturing process, ensuring that every component, no matter how small or large, is accounted for, handled with care, and delivered on time. They bring a level of dedication and precision that mirrors the commitment of our CNC Machinists, making them invaluable to our team's success.

Essential Duties and Responsibilities

• Receive Shipments: Carefully unload and check incoming shipments. Match shipping documents (e.g., packing lists, bills of lading) to purchase orders and supplier certifications, handle records, and report any discrepancies (e.g., (quantity, quality, price) or damages. Label deliveries and allocate them (physically and within ERP) to their correct location.
• Prepare Shipments: Accurately pick, pack, and label parts for shipment, ensuring they meet the shipping requirements and are securely dispatched.
• Inventory Management: Keep track of inventory levels, organize stocks and maintain a clean and safe working environment.
• Documentation: Complete all necessary shipping and receiving documents with attention to detail and accuracy.
• Coordination: Work closely with the production and sales teams to ensure timely delivery and receipt of materials and products.
• Quality Assurance: Inspect goods for defects or damages, upholding Reata's quality standards (i.e., ISO 9001:2015, ISO 13485, and AS9100:2016).
• Operational Support: Utilize material handling equipment (e.g., forklift, pallet jack, hand truck) and perform routine maintenance and cleaning of shipping area and equipment. Assist with assembly, masking and passivation as required.
  
• Safety and Compliance: Follow strict safety protocols and contribute to maintaining a safe work environment, in compliance with ITAR registrations and aerospace and medical industry standards.
• Transportation: Pick up and/or deliver parts and/or materials using our delivery truck.

Daily Tasks and Responsibilities

The day-to-day tasks and responsibilities of our Shipping & Receiving Specialists are critical in facilitating the seamless flow of materials and products necessary for the production of complex components across various industries, including medical, aerospace, defense, and semiconductor. This role demands a unique combination of logistical acumen, attention to detail, and a steadfast commitment to maintaining the highest standards of quality. Through their technical skill in handling and coordinating the movement of goods, our specialists ensure that every item, whether incoming raw material or outgoing finished product, is managed with precision and care to uphold our commitment to excellence in every product we deliver.

Daily Opening Routine

• Check the Daily Schedule: Review shipments due to arrive and depart. Prepare for the day’s activities by understanding priorities and deadlines.
• Inspect the Work Area: Ensure the shipping and receiving area is clean, organized, and safe to operate in. Check for any issues that need immediate attention.
  

Receiving Shipments

• Unload Deliveries: Safely unload parts using appropriate equipment. This could involve forklift operation for heavy items.
• Verify Shipments: Check received goods against purchase orders and supplier certifications to ensure accuracy. Report any discrepancies or damages.
• Log Information: Record details of received shipments in the inventory management system for tracking and accountability.
• Stock and Store: Efficiently organize and store items in their designated locations. Use FIFO (First In, First Out) methods where applicable to manage inventory.
  

Processing & Shipping Parts

• Pick and Pack: Retrieve parts from inventory and/or shop floor (i.e., machining cells, assembly, quality & inspection) based on outgoing orders. Pack goods securely, ensuring they’re protected during transit.
• Label and Document: Accurately label shipments and prepare necessary shipping documents, including invoices and custom forms for international orders.
• Arrange Transportation: Schedule pickups with carriers and ensure shipments are dispatched on time. Communicate any special shipping instructions. As needed, pick up or deliver parts/materials using the company-owned delivery truck.
  

Inventory Management

• Conduct Inventory Checks: Regularly perform spot checks and full inventory counts as required to maintain inventory accuracy.
• Update Records: Adjust inventory records to reflect received and shipped goods. Highlight any issues or discrepancies for resolution.

Safety and Compliance

• Safety Protocols: Adhere to all workplace safety guidelines, including the use of personal protective equipment (PPE), maintaining clean and organized work areas, and following procedures for safe equipment operation.
• Equipment Checks: Perform routine inspections and maintenance on material handling equipment to ensure operational safety and efficiency.
• Clean-up: Keep the shipping and receiving area tidy. Remove debris and dispose of packaging materials properly to maintain a safe working environment.
• Regulatory Compliance: Ensure all activities comply with relevant industry standards and certifications, such as ISO 9001:2015, ISO 13485, AS9100:2016, and ITAR regulations.

Communication and Collaboration

• Team Collaboration: Work closely with procurement, sales, and production teams to align on inventory needs, order status, and delivery schedules.
• Continuous Improvement: Participate in team meetings and training sessions, providing feedback on processes and suggesting improvements to enhance efficiency, quality, and safety.

Problem-Solving & Improvement

• Address Issues: Proactively identify and solve problems related to shipments, inventory discrepancies, or process inefficiencies.
• Suggest Improvements: Contribute ideas for process improvements, cost-saving measures, or safety enhancements in the shipping and receiving operations.

End-of-Day Routine

• Review the Day’s Work: Ensure all shipments have been correctly processed and any receiving discrepancies addressed.
• Prepare for the Next Day: Set up for the next day’s priorities based on shipment schedules and outstanding orders.
• Secure the Area: Ensure the work area is secure, equipment is stored safely, and all systems are properly shut down.

Levels

Reata has established different levels for Shipping & Receiving Specialists, each representing an increased layer of skill, experience, and responsibility that contributes to the overall efficiency, quality, and innovation of the company's operations. Here is a general overview:

Level 1: Shipping & Receiving Specialist (Basic)

Pay Range: $18 - $20 per hour

• Skills and Knowledge: Basic knowledge of warehouse operations and safety standards. Ability to follow instructions and perform simple tasks under supervision. Basic computer skills for data entry and documentation. Ability to physically handle, move, and pack goods, including lifting up to 50 pounds. Effective communication skills for interacting within the team.
• Responsibilities: Duties typically include assisting in receiving shipments by unloading vehicles and checking items against packing lists. Help in packing, labeling, and preparing parts for shipping according to set procedures. Perform routine inventory counts and assist in maintaining inventory accuracy. Keep the shipping and receiving area clean and organized. Learn to use warehouse equipment under supervision, such as pallet jacks. Transport parts using company delivery truck.
• Experience: Requires 1 to 2 years of experience.

Level 2: Shipping & Receiving Specialist (Intermediate)

Pay Range: $20 - $24 per hour

• Skills and Knowledge: Proficient in warehouse management systems and database software. Good understanding of shipping policies, procedures, and regulations. Skilled in inventory management, including tracking and resolving discrepancies. Ability to operate material handling equipment (e.g., forklift) with certification. Strong organizational skills for efficient handling of shipping and receiving tasks.
• Responsibilities: Independently receive and inspect shipments for accuracy and quality. Manage documentation for inbound and outbound shipments, ensuring accuracy and completeness. Coordinate with vendors and carriers to resolve any shipping or receiving issues. Conduct regular inventory audits and implement corrective actions to maintain inventory health. Train and mentor Level 1 specialists, imparting knowledge and operational skills.
• Experience: Requires 3 to 5 years of experience or a combination of education and work experience. Having completed apprenticeships or certifications is a plus.

Level 3: Shipping & Receiving Lead (Advanced)

Pay Range: $25 - $28 per hour

• Skills and Knowledge: Advanced understanding of supply chain logistics, including international shipping regulations. Expertise in using and troubleshooting warehouse management systems. Leadership and team management skills. Strong problem-solving skills and the ability to implement process improvements. Excellent negotiation and communication skills for coordinating with suppliers, carriers, and internal teams.
• Responsibilities: Oversee and manage all shipping and receiving operations, ensuring efficiency and accuracy. Develop and implement SOPs for shipping and receiving to improve workflow and reduce costs. Lead, supervise, and evaluate the performance of junior specialists, providing guidance and feedback. Liaise with management, production teams, and external partners to ensure alignment of shipping and receiving activities with business objectives. Analyze operational data to forecast inventory needs and manage space allocation within the warehouse.
• Experience: Requires at least 5 years of experience and a deep expertise in logistics. Possession of advanced certifications or completed specialized training programs a plus.

Required Skills and Qualifications

• High school diploma or equivalent.
• Proven experience as a Shipping & Receiving Specialist or similar role.
• Proficiency in inventory software, databases, and systems.
  
• Experience with freight carriers and freight forwarders.
• Familiarity with modern warehousing practices and methods. 
• Good organizational and time management skills.
• Ability to lift heavy objects and stand for extended periods.
• Excellent communication skills and the ability to work as part of a team.
• Valid Colorado driver's license in good standing (i.e., clean driving record).
  

Preferred Skills and Qualifications

• Vocational training or certifications in inventory management, shipping & receiving, warehousing, and/or forklift operations.
• Experience in a high-tech manufacturing environment, particularly in medical, aerospace, defense, or semiconductor industries.
• Familiarity with UPS and FedEx logistics software.
• Forklift certification.

Physical Requirements

• Capable of standing for extended periods and managing tasks that require attention to detail.
• Ability to lift materials up to 50 pounds and adapt to a dynamic manufacturing floor.

Work Environment

Reata's facility is equipped with the latest in CNC technology and automation, offering a clean, highly organized, and safety-focused environment. Team members are expected to adhere to strict safety and quality standards while embracing the challenges of manufacturing complex products.

Conclusion

Joining Reata as a Shipping & Receiving Specialist means becoming part of a team that is at the forefront of manufacturing innovation. We believe in investing in our employees and offer various training and development opportunities to help you grow your skills and career. At Reata, your commitment to excellence and continuous improvement will be valued and nurtured, paving the way for a rewarding career in advanced manufacturing. 

Benefits

At Reata, we believe in fostering a supportive and engaging work environment that empowers our team to grow, innovate, and achieve their full potential. Here’s a glimpse of the benefits you’ll enjoy as part of our team:

• Competitive Salary: We offer salaries that match or exceed industry standards, reflecting the value and skills you bring to our team. We also offer ample opportunities for overtime, allowing you to enhance your earnings as you contribute to our shared success. Our customer focused approach and commitment to meeting our goals mean that there are plenty of chances to go above and beyond the standard workweek. For those eager to take advantage, this can significantly boost your income while playing a critical role in our company's achievements.
• Comprehensive Health Coverage: Enjoy peace of mind with our premium health, dental, and vision insurance plans, with significant contributions from us to keep you and your family healthy. Our plans include company-paid group term life insurance and long-term disability benefits, as well as a variety of supplemental health insurance options.
• Retirement Planning: Plan for your future with our 401(k) program, including generous company matching to help you save for retirement. Our plans include traditional and ROTH options to help you maximize your future benefits.
• Flexible Work Arrangements: We support a healthy work-life balance through flexible working hours and a generous paid time off policy that encourages you to recharge.
• Professional Development: Advance your career with our continuous learning opportunities, including tuition reimbursement, professional certification courses, and attendance at industry conferences.
• Unique Culture and Team Building: Experience our unique culture with transparent communication, regular team meetings, and company-wide events that build camaraderie and a sense of belonging.
• Career Advancement: We offer clear paths for career progression, with mentorship programs and leadership training to help you reach your professional goals.
• Diversity and Inclusion: Join a workplace where diversity is celebrated, and inclusive practices are the norm, ensuring everyone has an equal opportunity to succeed.
• Relocation Support: For candidates meeting certain conditions and requirements that are moving to join us, we offer comprehensive relocation assistance to make your transition as smooth as possible.
• Employee Recognition: We recognize and reward your contributions and achievements with regular recognition programs and awards.

Join Reata and be part of a team where your well-being is our priority, and your career growth is part of our mission to create an exceptional workplace.

Legal Disclaimers and Company Commitment

Equal Opportunity Employer

Reata is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment decisions at Reata are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate.

At-Will Employment

It is important to note that all employment at Reata, including the position advertised, is on an "at-will" basis. This means that either you or Reata can terminate the employment relationship at any time, for any reason, with or without notice, and with or without cause. Nothing in this job posting or in any document or statement, written or oral, shall limit the right to terminate employment at-will. No manager, supervisor, or employee of Reata has any authority to enter into an agreement for employment for any specified period or to make any agreement contrary to the foregoing. Furthermore, any offer of employment is conditioned on the completion of a background check and any other pre-employment screenings that may be required for the position. By applying for this position, you acknowledge that you have read and understood the terms of this at-will employment disclaimer.

Compliance with Local Laws

In compliance with the Colorado Equal Pay for Equal Work Act, Reata provides a salary range for all positions listed in job postings. The salary range and benefits offered are detailed in this posting, and the final salary offered to the successful candidate will be determined based on qualifications, skills, education, and experience.

Accessibility and Accommodation

Reata complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact our Human Resources Department at hr@reataeng.com.

Right to Modify Employment Terms

This job posting is for a position in a company that is continually evolving. As such, the duties and responsibilities of this position may change over time. Employees are expected to be flexible and responsive to changes in the scope of their duties. All employees are expected to comply with Reata's policies and procedures.

[1] Compensation is commensurate with skills, education and experience.

Salary : $18 - $28