D7- Records and Document Specialist

D7- Records and Documents Specialist

Pay Grade F

$35,500

JOB SUMMARY: Under direct supervision, performs a wide range of office administration duties for assigned functions or program areas, duties may be complex in nature and may involve access to confidential information. May research, investigate, and/or resolve program data or issues. Drafts

documentation, reports, or presentations. Represents program or unit, provides information and assistance to internal and external customers.

JOB SPECIFIC DUTIES: Performs a variety of general secretarial, clerical, and administrative support functions/processes or a few specialized or essential clerical functions in support of a unit or office and related personnel. May enter data and/or process documents and records. The work includes operating standard office equipment. Under the direction of the Administrative Officer, serves as the District Mail Courier and routes daily mail to the appropriate departmental units. Receives and ships items necessary and appropriate for district operations. Also, serves as the Records and Documents specialist for the department and assists the legal unit with sensitive or confidential files. May also assist with HR, accounting, or any administrative function necessary for district operations.

MINIMUM QUALIFICATIONS

The selected candidate must meet the advertised minimum qualifications to include State Entry Qualifications as well as Agency Specific Minimum Qualifications.

STATE ENTRY QUALIFICATIONS:   

• High school Diploma /GED and two (2) years of job-related experience

AGENCY MINIMUM QUALIFICATIONS:   

• Experience performing general office work to include duties such as secretarial, clerical, automated communication equipment usage, computer usage, accounting, and/or business management.   
• Experience working in a government environment, or in the area of the advertised vacancy, ie. Administration, Accounting, HR, Construction, & Maintenance.
• Demonstrated experience in computer skills.
• Demonstrated experience in customer service.
• Demonstrates proper telephone etiquette.  
• Ability to conduct limited research to answer customer’s questions.  
• Ability to maintain routine clerical records.  
• Ability to maintain and update filing, inventory and mailing system.  
• Ability to perform basic bookkeeping.  
• Ability to prepare all related reports.  
• Ability to operate all office machines.      

IMPORTANT INFORMATION FOR ALL GDOT JOBS

The interview is just one part of the overall selection process and is not the only criteria used to make the final selection.  In addition to the interview, the final selection is based on the applicant’s work history and performance (documented in HR and/or Office files), PeopleSoft/employee status (i.e. rehire code), employee performance reviews, personnel file review (HR & Office Files), criminal background check, employment reference checks (including references and commendations from Managers and other relevant documentation) and, for supervisory positions, demonstrated leadership skills based on past and current work history will be considered.  

Good Employment Standing:

In accordance with the Interview and Selection Process (ISP), an applicant must have no active disciplinary actions to be in good employment standing.  Actions that may disqualify an applicant include letters of reprimand (active for 12 months after issuance date); suspension without pay or disciplinary demotion (active for 12 months from the effective date); Performance Improvement Plans (PIP) and Leave Restriction Plans (active until 12 months after the date of conclusion).  In addition, an employee must have an overall ePerformance rating score of three (3) or higher on their most current evaluation.  Please note that Memorandums of Concern are not considered disqualifying factors.  Human Resources may remove any employee from consideration for selection who is pending a disciplinary action; however, if the action is resolved in the employee’s favor, he or she will be allowed to compete. 

THIS IS AN INTERNAL AND EXTERNAL JOB ANNOUNCEMENT

OR

THIS IS AN INTERNAL JOB ANNOUCEMENT OPEN ONLY TO GEORGIA DEPARTMENT OF TRANSPORTATION EMPLOYEES

THIS IS AN UNCLASSIFIED POSITION.

THE SELECTED APPLICANT FOR THE POSITION WILL BE SUBJECT TO A REFERENCE CHECK AND CRIMINAL BACKGROUND CHECK, WHERE APPLICABLE

PLEASE INCLUDE ALL RELEVANT JOB INFORMATION ON THE APPLICATION FOR

CONSIDERATION. ALL APPLICATIONS WILL BE PRESCREENED.

UPON PROMOTION, THE SELECTED CANDIDATE WILL RECEIVE 10% or THE GDOT JOB SPECIFIC MINIMUM SALARY, WHICHEVER IS GREATER. 

THE GEORGIA DEPARTMENT OF TRANSPORTATION IS AN EQUAL OPPORTUNITY EMPLOYER

Salary : $35,500