Accounting Tech - Purchasing

Description

This position’s primary function is the procurement of all materials, equipment and services required for the efficient operation of all facilities and to perform a variety of clerical accounting duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES
(This list is not intended to detail all aspects of the assigned work but is representative of the job’s overall responsibilities.)

•    Enter purchase orders and vendor invoices into the financial accounting system, ensuring each entry is compliant with  financial policies and budgets.  Research, resolve and correct specific purchase order issues and make changes, as necessary.
•    Assist operational managers with research and review to expedite purchases at the lowest overall cost and to ensure consistent quality, quantity, and delivery requirements necessary for the efficient operation of all facilities.
•    Place orders with established vendors and periodically solicit, analyze, and review potential new vendors to evaluate their products and capabilities as suppliers. 
•    Pick up supplies as needed from local vendors. 
•    Perform routine office practices such as scanning documents, filing, typing, answering telephones, problem solving and vendor interfacing.  Maintain an extensive record of all transactions to ensure an efficient audit trail.  
•    Coordinates annual document retention.  Keep storage areas organized.  Coordinate shredding of obsolete documents.
•    Disburse payments from and keep accurate records for petty cash fund.  Pick up change from bank for petty cash checks.
•    Correspond with vendors and recreation employees to solve receiving and invoicing issues. 
•    Impeccable customer service and social perceptiveness to evaluate internal and external customer satisfaction and responsiveness and, to include the ability to pivot service as needed.
•    Demonstrates a commitment to innovation on both efficiency and services, and fiscally responsible activity.
•    Completes and files Fuel Rebates forms 8849 and ADOT Fuel Refund Applications. 
•    Responsible for vehicle asset tracking including,  Inventory tracking spreadsheet, vehicle titles, vehicle licensing and insurance renewals.
•    Performs other duties as assigned to include providing back-up support to accounting staff as needed.
•    Assist with annual audit by providing information and documentation as requested.
•    Maintains consistent record of onsite acceptable attendance and punctuality according to policy guidelines.
•    Reviews current processes and identifies opportunities for change helping to develop novel and creative approaches and solutions for department efficiencies and services.

SUPERVISORY RESPONSIBILITIES 
This position has no supervisory responsibilities. Receives direction from accounting management and is expected to work independently in the absence of supervision.
 

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilities needed. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE: Sufficient Training and education to demonstrate possession of required knowledge, skills and qualifications are required.                   

• Associate degree (A. A.) or equivalent from two-year College or technical school
  • Two years’ experience and/or training in purchasing  inventory or purchasing area
  • An equivalent combination of education and experience may be substituted for educational requirement. 
• Knowledge of purchasing, inventory, and requisition procedures 
• Must have advanced knowledge of Microsoft Office Suite with an emphasis on Excel, PowerPoint, Outlook, and Word as well as systems experience with accounting software. Experience with Great Plains and Microsoft Dynamics is highly preferred

CERTIFICATES, LICENSES, REGISTRATIONS 
Valid Arizona driver's license and good driving record for insurance purposes.

PHYSICAL DEMANDS 
Work is conducted in a dynamic, fast-paced office setting with moderate level noise. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  
 
The following are representative illustrations of requirements-sitting or standing for extended periods of time primarily in an office setting but at times in offsite locations to and from their assigned work area. On occasion, the individual may be required to lift up to 50 pounds independently and occasionally lift and/or move up to 100 pounds with assistance.  
Work involves walking, talking, hearing, using hands to handle, feel or operate objects and tools to include computers and office equipment. Vision abilities include close vision, peripheral vision, depth perception and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

WORK ENVIRONMENT 
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  
 
The noise level in the work environment can be moderate.
 
Work is expected to be performed from an office setting.
 
Must have the ability to perform the essential job duties with or without reasonable accommodation.  

*NOTICE*

This position description in no way states or implies that the responsibilities and tasks are the only responsibilities and tasks to be performed by the employee occupying this position.  They will be required to follow any other instructions and to perform any other job-related duties as required by their manager.

Requirements stated herein are minimum levels of knowledge, skills and/or abilities to qualify for this position.  To perform the duties and responsibilities of this position successfully, the incumbent will possess the abilities and aptitudes to perform each task proficiently.  "Ability" means to possess and apply both knowledge and skill.

All employment decisions, including promotions, transfers, and others, are based on meeting all requirements herein and on organizational need, the employee's being in good standing (including lack of disciplinary actions), meeting all applicable performance standards and other nondiscriminatory criteria.  The methods of fulfilling requirements are subject to possible modification to reasonably accommodate qualified individuals with disabilities.  Some requirements, however, may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or others.

THIS DOCUMENT DOES NOT CREATE AN EMPLOYMENT CONTRACT, IMPLIED OR OTHERWISE.  WE MAINTAIN AN "AT WILL" EMPLOYMENT.

Salary : $17