Administrative Support II

Description

Performs routine clerical tasks and welcomes members and visitors. Activities include greeting, screening, and assisting visitors; provide basic sorting, filing, copying or clerical services to all staff members; answer and screen phone calls as well as assist residents and guests coming to the Information Window.

ESSENTIAL DUTIES AND RESPONSIBILITIES 
(This list is not intended to detail all aspects of the assigned work but is representative of the job’s overall responsibilities.)

•    Perform a variety of clerical duties. 
•    Answer multi-line telephone.
•    Take and distribute messages for Administrative staff.
•    Provide information about the organization and clubs. 
•    Greet and direct visitors to scheduled meetings and appointments.
•    Keep SCW information sheets updated and ensure that the Kiosk is filled with current information.
•    Enter and update data in computer; type a wide variety of documents, forms, and correspondence.
•    Operate a variety of office machines including telephone, copier, fax machine, computer terminal, laminator, calculator, and printer.
•    Receive, sort, and distribute incoming and outgoing mail.  Perform a variety of routine record keeping duties concerning mail processing, including assuring adequate postage balance, and ordering of postage.
•    Maintains consistent record of acceptable attendance and punctuality according to policy guidelines.
•    Other duties as assigned.

SUPERVISORY RESPONSIBILITIES
There are no supervisor responsibilities.
 

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. 

EDUCATION and/or EXPERIENCE 
Sufficient Training and education to demonstrate possession of required knowledge, skills and qualifications are required.     
•    A High School diploma or general education degree (GED) is required
•    Must have solid knowledge of Microsoft Office Suite with an emphasis on Excel, Outlook and Word required, experience with Publisher preferred 
•    Basic filing and record keeping procedures 
•    Excellent interpersonal skills 
•    Ability to ready, write and speak in English 

PHYSICAL DEMANDS and MENTAL DEMANDS 
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 

Work is conducted in a dynamic, fast-paced office setting with moderate to loud levels noise. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  

The following are representative illustrations of requirements-sitting or standing for extended periods of time primarily. On occasion, the individual may be required to lift up to 20 pounds.  

Work involves walking, talking, hearing, using hands to handle, feel or operate objects and tools to include computers and office equipment.  Vision abilities include close vision, peripheral vision, depth perception and the ability to adjust focus.  

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. 

The noise level in the work environment can be moderate or louder. Work is expected to be performed from an office setting.

Must have the ability to perform the essential job duties with or without reasonable accommodation. 

 

*NOTICE*

This position description in no way states or implies that the responsibilities and tasks are the only responsibilities and tasks to be performed by the employee occupying this position. They will be required to follow any other instructions and to perform any other job-related duties as required by their supervisor/manager.

Requirements stated herein are minimum levels of knowledge, skills and/or abilities to qualify for this position. To perform the duties and responsibilities of this position successfully, the incumbent will possess the abilities and aptitudes to perform each task proficiently. "Ability" means to possess and apply both knowledge and skill.

All employment decisions, including promotions, transfers and others, are based on meeting all requirements herein and on organizational need, the employee's being in good standing (including lack of disciplinary actions), meeting all applicable performance standards and other nondiscriminatory criteria. The methods of fulfilling requirements are subject to possible modification to reasonably accommodate qualified individuals with disabilities. Some requirements, however, may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or others.

THIS DOCUMENT DOES NOT CREATE AN EMPLOYMENT CONTRACT, IMPLIED OR OTHERWISE. WE MAINTAIN AN "AT WILL" EMPLOYMENT.

Salary : $15