CC&R Clerk

DATE: March 31, 2023

POSITION TITLE: CC & R CLERK LOCATION: CC & R

SHIFT/SCHEDULE: Part Time 20 to 25 hours a week with occasional evening appointments

WORK DESCRIPTION:

Assists CC&R Lead in overseeing architecture and environmental control policies and regulations as they relate to the Recreation Centers of Sun City West (RCSCW) Association Covenants, Conditions and Restrictions (CC&Rs) and its residents and property owners. Monitor and enforce a variety of applicable regulations related to land use, health and safety, blight, and other matters of concern to association members. Part time position with occasional evening hours.

WORK ACTIVITIES: Other important responsibilities and duties may include, but are not limited to the following:

· Perform routine clerical activities, screening and answer the telephone.

· Serve as a resource and provide information on RCSCW regulations to property owners, residents and committees.

• Enforce compliance with RCSCW regulations.
• Receive and respond to member complaints and violations of RCSCW CC&R’s.
• Occasionally patrol assigned areas in vehicle and conduct field investigations; inspect properties for violations.
• Maintain accurate documentation and case files on all investigations, inspections, enforcement actions.
• Monitor issues thru administrative procedures and verify and document all actions and correspondence in a database.
• Prepare a variety of daily, weekly, and monthly written reports, memos, and correspondence related to various department heads and enforcement activities including drawn diagrams/illustrations and photographs. Attend meetings to present reports.
• Accurately track and record complaints, inspection sites, and effective code enforcement in systems and provide data and/or trend analysis.
• Identify and document noncompliance issues, which may require using a vehicle, taking pictures and measuring landscape features and walls.
• Prepare and submit articles for publications.
• Evening, weekend, and holiday work may be required
• Performs other duties as assigned

SUPERVISORY RESPONSIBILITIES: There are no supervisor responsibilities.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Experience in compliance or code enforcement, inspection, and/or investigation preferred.
• Proficiency in MS Office applications (Word, Excel, Outlook, PowerPoint).
• Ability to understand and follow procedures, policies and regulations.
• Ability to independently perform a full range of RCSCW enforcement and compliance duties.
• Proficiency in accurate documentation and record keeping.
• Ability to work independently in a fast paced and results driven environment.
• Ability to meet all safety and physical requirements of the job.
• Maintain confidentiality.
• Close attention to detail.

EDUCATION and/or EXPERIENCE

High School Diploma or GED; or minimum 3 years of experience in public facing customer service, handling escalated concerns or equivalent combination of education and experience. Should have current experience in computers with Microsoft word/excel; basic filing and record keeping procedures, good typing, grammar, and English usage skills.

LANGUAGE/COMMUNICATION SKILLS

Must be able to read, write and speak English. Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

REASONING ABILITY

Ability to define problems, collect data, establish facts, and draw valid conclusions. Maintain mental capacity which allows the capability of making sound decisions and demonstrating intellectual capabilities. Establish and maintain effective working relationships with those contacted in the course of work.

CERTIFICATES, LICENSES, REGISTRATIONS

Valid Arizona driver's license and good driving record for insurance purposes.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to walk; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand and sit. The employee is occasionally required to stoop, kneel, crouch, or crawl and taste or smell. The employee must frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Events will be both indoors and outdoors, in good weather and bad. Employee must be able to function in all kinds of environment.

SALARY: $13.85 - $16.43 EOE DEPT. CODE: 6610

APPLY: All applications must be made online: employment.suncitywest.com. The Human Resources Office is open Mon-Fri 8a to 3p, 19803 R. H. Johnson Blvd., Sun City West, AZ 85375

Job Type: Part-time

Pay: $13.85 - $16.43 per hour

Benefits:

• Dental insurance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Do you have current computer experience, including MS Office applications (Word, Excel, Outlook,and Powerpoint)?
• Do you have experience in compliance and code enforcement, inspections and/or investigation?
• Explain your past experiences with regards to documentation, investigating cases and inspections including tracking complaints and effective code enforcement.
• Are you able to perform the position with or without accommodations?
• Summarize any special skills and qualifications that qualify you for this position.

Education:

• High school or equivalent (Preferred)

Work Location: In person

Salary : $14 - $16