Operations Assistant

Job Overview
Red Brick Property Management is hiring a detail-oriented and dependable Operations Assistant to support our internal teams and help keep our office running efficiently. This is a junior-level, in-office role focused on administrative and operational support—not client-facing work. You'll assist with a wide range of behind-the-scenes tasks including document handling, billing support, internal file organization, and coordination with the maintenance department.

This is a great opportunity for someone looking to grow their administrative and operational skills in a fast-paced, team-oriented environment.

Hiring will take place on the following timeline. Responses to applications will come at the end of the application deadline.

• Applications March 28, 2025 - April 18, 2025
• Interviews April 21, 2025 - May 1, 2025

Responsibilities

• Prepare and send onboarding documents for signature (e.g., via DocuSign)
• Maintain organized digital and physical files for properties, tenants, and owners
• Support office-wide documentation systems and file tracking
• Assist with billing workflows by sending invoices and tracking payments from existing clients
• Follow up on outstanding balances and escalate when necessary
• Support the maintenance department by generating vendor agreements, internal reports, and organizing work order data
• Assist with contract management and basic data entry
• Help maintain internal task lists and coordinate with departments to meet deadlines
• Identify ways to improve or streamline administrative processes

Qualifications

• High school diploma or equivalent required; associate’s degree or administrative training a plus
• 1–2 years of experience in an office, administrative, or operations role preferred
• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and prioritize workload effectively
• Proficient with Google Workspace (Gmail, Docs, Sheets, Drive); experience with DocuSign, Dropbox, or Buildium is a bonus
• Clear written and verbal communication skills
• Reliable, proactive, and willing to learn
• Comfortable working in a structured, in-office environment

If you are passionate about supporting operations and contributing to a dynamic team environment, we encourage you to apply for the Operations Assistant position.

Job Type: Full-time

Pay: $15.00 - $17.00 per hour

Expected hours: 40 per week

Benefits:

• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $15 - $17