Permitting & Utility Assistant

Permitting & Utility Assistant

About Red Cedar

Red Cedar Capital Partners LLC (Red Cedar) is a residential developer and homebuilder in Charlotte, NC & surrounding markets. Red Cedar is the parent company of Red Cedar Construction, Red Cedar Homes, Red Cedar Development, and Red Cedar Realty, as well as a private label mortgage company and homebuilding supply company, all of which support the Red Cedar ecosystem. The primary focus of the company is developing land into beautiful communities and building attainably priced homes that fit today’s real estate market. Red Cedar has grown exponentially since 2016 and is one of the fastest-growing homebuilders in the Southeast.

The Permit and Utility Assistant will assist in the permit application process, collaborate closely with permitting departments and municipalities to ensure compliance. Responsibilities include submission of permit applications, maintaining records,

and facilitating approvals. The ideal candidate is an innovative, organized, and expert communicator with experience working with diverse personalities. Success in this role requires turning challenges into opportunities, adhering to tight timelines, and delivering quality performance.

Primary Responsibilities

• Supervise, coordinate, and track all permit and utility activities within the division.
• Compile, update, and maintain reports related to permits and utilities. Including site plan applications, approvals, licenses and Ensure proper document management and filing system.
• Act as a liaison between the company and each municipality to obtain necessary approvals. Maintain a professional and courteous relationship with municipality departments and staff members.
• Prepare and submit applications to various agencies/boards for required permits and approvals among various municipalities and in line with project deadlines.
• Review plans for correct revision dates and collaborate with engineers and architects to address deficiencies and permit comments.
• Maintain schedules for all communities and coordinate with municipalities from approval to final stages of the permitting process.
• Distribute construction documents to the Purchasing, Marketing and Construction departments
• Record and upload building permit documents, associated documentation and information into building software and electronic company files.
• Keep communication with Accounting Department and inform of changes in permit fees, utility connection fees and other municipality fees
• Document and process all plan revisions and coordinate time-frame requirements to consultants
• Assist in monitoring the complete building plan approval process through various municipalities on assigned communities

• Schedule and coordinate meetings and appointments.
• Enter permitting data accurately into the system.
• Assemble and annotate construction plans for permitting, field staff, and trade partners. 
• Secure the timely preparation, submission and order of plot plans
• Facilitate the NC Lien registry process.
• Update weekly projected new home start reports.

   •Update utility dashboard for the homebuilder across multiple websites.

• Coordinate the activation and termination of utilities for all new homes and construction.
• Schedule temporary power and saw pole installations. 
• Coordinate ARB submittals and approvals and resolve issues as needed.
• Prepare and submit timely check requests and payments for permits, water taps, impact fees and pay re-inspection fees.
• Other duties as assigned.

Required Skills & Traits

• Strong organizational and time management skills, ability to prioritize and take initiative
• Excellent follow-up, communication (written and verbal) and time management skills
• Strategic thinking and problem-solving Willingness to ask questions.
• Strong leadership and communication skills
• Goal oriented, self-motivated, accountable with a natural sense of urgency
• Timely attendance
• Collegial, cooperative, and respectful of all team members
• Industrious, uses time well
• Recognizes and manages risk
• Ethical and honest
• Committed (willing to do what it takes)
• Must be able to read blue prints and plot plans
• Must be detail-oriented team player comfortable working in a fast paced environment with heavy volume workload
• Excellent written and verbal skills for interaction with a variety of people within and outside of the organization.

• Strong organizational skills and detail-oriented aptitude to coordinate several activities simultaneously.
• Accuracy and attention to detail along with problem solving skills.

Education & Experience

• High school diploma or equivalent; Bachelor’s degree preferred
• Previous experience in homebuilding or construction industry Minimum (1) year experience with single/multi-family, amenity permitting and utilities preferred..
• Experience reading and reviewing construction plans.
• Experience reading and reviewing plot plans highly desired.
• Valid Driver’s License with good driving record and reliable transportation.
• Proficiency in Microsoft Office suite (Excel, Word, Outlook)

Schedule:

• Monday-Friday, standard daytime hours; 8 am - 5 Occasional weekend work may be required.

Job Type:

• Full-time position, averaging 40 hours per

Compensation:

$50,000-$65,000 annual salary

Benefits:

• Medical insurance
• Dental insurance
• Vision insurance
• 401k with matching
• Company paid
• Paid time off

Ability to Commute/Relocate:

• Charlotte, NC: Ability to reliably commute or willingness to relocate before starting work (Required).

Work Location:

• In-person and some hybrid

Reports to:

• Finance Manager

Work Environment:

• Office-based environment with a business casual dress Standard office equipment, such as computers, phones, photocopiers, filing cabinets, and fax machines, are used in this role.

Physical Demands:

• The role requires the ability to talk and hear, stand, walk, use hands to handle or feel, and reach with hands and arms. Occasional lifting of office products and supplies, up to 20 pounds, may be necessary. Some travel might be required.

Salary : $50,000 - $65,000