What are the responsibilities and job description for the Operations Assistant (Admin. Asst.) position at Red Coats, Inc.?
Overview
Red Coats Inc. is a privately held company specializing in providing commercial office cleaning services to a myriad of customers. We have established ourselves as a results-oriented, customer-focused company. We are seeking an experienced Administrative Assistant to assist in supporting business operations.
The Administrative Assist/Operations Assistant is responsible for assisting the VP, Divisional and Regional managers in managing all aspects of the Red Coats’ office in Richmond, VA. The ideal candidate will be a multitasker with excellent organizational skills and the ability to work independently. The candidate must be proficient in Word, Excel, and PowerPoint, and have the ability to learn internally developed payroll and ordering systems. We offer EXCELLENT BENEFITS, including comprehensive medical, dental, and Life Insurance, 401 (K) – GENEROUS PAID LEAVE, AND TUITION ASSISTANCE FOR CAREER ADVANCEMENT
If you are a highly motivated and organized individual with a passion for office management, we encourage you to apply for this position.
E/O/E/M/F/V/D
Responsibilities
- Manage and organize office operations to ensure efficiency and effectiveness by maintaining office systems and implementing office policies.
- Manage communication with vendors, suppliers, employees, and clients.
- Provide administrative support to senior management by reviewing and analyzing special reports, summarizing information, and identifying trends.
- Maintains office staff by recruiting, orienting, training, and coaching employees.
- Implement policies and procedures, measure outcomes against standards, and improve operational flow.
- Maintain office inventory and order office supplies.
- Monitor and effectively forecast employees’ needs.
- Manage employee schedules and coordinate meetings.
- Maintaining a positive work environment. Treating employees fairly, consistently, and with respect.
Qualifications
- Bilingual skills (English/Spanish) are required.
- A minimum High School Diploma required.
- 4 years of administrative work experience preferred.
- Proven track record of managing office operations in a busy environment.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
- Excellent communication and interpersonal skills.
- Strong organizational and multitasking abilities.
- Ability to learn internal systems quickly.
- Team player and self-starter capable of effectively functioning with minimal supervision.
- Experience in payroll and recruiting a plus.
