What are the responsibilities and job description for the Human Resources Administrative Assistant position at RedBalloon?
Company: Christian Healthcare Ministries
RedBalloon posts jobs on behalf of client companies
Job Summary
The Human Resources Administrative Assistant provides office support through performing various tasks and services for the Director of HR and the overall HR department. This fast-paced position plays a vital part in ensuring the day-to-day operations of the team run efficiently and effectively.
Responsibilities
RedBalloon posts jobs on behalf of client companies
Job Summary
The Human Resources Administrative Assistant provides office support through performing various tasks and services for the Director of HR and the overall HR department. This fast-paced position plays a vital part in ensuring the day-to-day operations of the team run efficiently and effectively.
Responsibilities
- Manages the HR inbox and responds to frequently asked questions from employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
- Maintains the integrity and confidentiality of the Human Resources department in verbal/written communications through clerical support.
- Supports HR by providing objective and complete documentation during investigations.
- Acts as a liaison between the organization and external vendors, which may include support reps, booking events, and other miscellaneous providers.
- Assists with coordinating, planning, and executing various meetings, special events, and organization-wide events.
- Collects receipts and prepares expense reports and CC reconciliation for the Director of HR.
- Organizes, maintains, and ensures accuracy in HR databases such as: H/HR drive, Teams, files, Outlook, and other confidential personnel electronic and paper files.
- Assists with maintaining employee changes in HR systems and IT systems.
- Assists with creating, deploying, and summarizing recurring surveys for the team, department, and organization
- Schedules necessary meetings and takes meeting minutes; assigns follow up tasks for efficiency.
- Prepares and manages paperwork for Town Halls, HR meetings, and other necessary occasions.
- Oversees and maintains HR’s activities calendar and helps coordinate organizational employee activities, trainings and meetings in conjunction with other key stakeholders.
- Creates various reports on a reoccurring basis as well as proofreads and types documents and correspondence produced by the HR department.
- Helps develop and vet Standard Operating Procedures for HR and the ministry.
- Tracks needed changes and gives recommended edits on Employee Handbook for accuracy and up to date information.
- Develops and updates needed Forms for employees in digital and paper format.
- Assists with internal Communication needs as needed.
- Provides backup and role redundancy for key responsibilities and processes in HR when needed.
- Performs other related duties as assigned by the Director of HR.
- Associates/Bachelor’s degree preferred
- Proficient with Microsoft Office Suite, HRIS and other various software platform
- Excellent communication skills, with a focus on administrative writing
- Ability to manage multiple priorities and assess appropriate priority levels
- Task driven and detail oriented, and able to stay on task and follow-through
- Possesses strategic coordination, planning and organization skills
- Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy
- Thrives in fast-paced work environment and has the ability to learn new skills quickly
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