Human Resources Administrative Assistant

Company: Christian Healthcare Ministries

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Job Summary

The Human Resources Administrative Assistant provides office support through performing various tasks and services for the Director of HR and the overall HR department. This fast-paced position plays a vital part in ensuring the day-to-day operations of the team run efficiently and effectively.

Responsibilities

• Manages the HR inbox and responds to frequently asked questions from employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
• Maintains the integrity and confidentiality of the Human Resources department in verbal/written communications through clerical support.
• Supports HR by providing objective and complete documentation during investigations.
• Acts as a liaison between the organization and external vendors, which may include support reps, booking events, and other miscellaneous providers.
• Assists with coordinating, planning, and executing various meetings, special events, and organization-wide events.
• Collects receipts and prepares expense reports and CC reconciliation for the Director of HR.
• Organizes, maintains, and ensures accuracy in HR databases such as: H/HR drive, Teams, files, Outlook, and other confidential personnel electronic and paper files.
• Assists with maintaining employee changes in HR systems and IT systems.
• Assists with creating, deploying, and summarizing recurring surveys for the team, department, and organization
• Schedules necessary meetings and takes meeting minutes; assigns follow up tasks for efficiency.
• Prepares and manages paperwork for Town Halls, HR meetings, and other necessary occasions.
• Oversees and maintains HR’s activities calendar and helps coordinate organizational employee activities, trainings and meetings in conjunction with other key stakeholders.
• Creates various reports on a reoccurring basis as well as proofreads and types documents and correspondence produced by the HR department.
• Helps develop and vet Standard Operating Procedures for HR and the ministry.
• Tracks needed changes and gives recommended edits on Employee Handbook for accuracy and up to date information.
• Develops and updates needed Forms for employees in digital and paper format.
• Assists with internal Communication needs as needed.
• Provides backup and role redundancy for key responsibilities and processes in HR when needed.
• Performs other related duties as assigned by the Director of HR.
  
  

Qualifications

• Associates/Bachelor’s degree preferred
• Proficient with Microsoft Office Suite, HRIS and other various software platform
• Excellent communication skills, with a focus on administrative writing
• Ability to manage multiple priorities and assess appropriate priority levels
• Task driven and detail oriented, and able to stay on task and follow-through
• Possesses strategic coordination, planning and organization skills
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy
• Thrives in fast-paced work environment and has the ability to learn new skills quickly