What are the responsibilities and job description for the HR and Payroll Specialist position at RedSail Technologies?
Job Summary
The HR Payroll and Compliance Specialist will play a critical role in ensuring accurate and timely payroll processing while supporting a variety of HR functions. This position combines technical expertise in payroll with a strong understanding of human resources operations, providing a seamless employee experience across compensation, compliance, and HR support. The ideal candidate is detail-oriented, organized, and passionate about delivering high-quality service.
Key Duties
Payroll Administration:
- Process the HR portion of the bi-weekly payroll for all employees, ensuring accuracy and compliance with federal, state, and local regulations.
- Maintain payroll records, audit payroll reports, and resolve discrepancies promptly.
- Process requested employee status changes such as auditing new hire entry, terminations, pay changes, title changes or promotions, reporting structure changes, etc.
- Manage employee time tracking systems, ensuring data integrity and adherence to company policies.
- Handle all payroll-related inquiries from employees and address issues or concerns with professionalism and confidentiality.
- Process all requests and requirements for reporting for the payroll and HR function including semi-annual Franciso Partners reporting, EEO-1 reporting, Worker’s Compensation audit reporting, 401k and benefit testing (working with Benefits Manager and HRSS as needed).
- Work with the Benefits and Leave Manager regarding leaves that are processed through the HRIS.
- Work with the HR Systems Specialist on report requests and reporting.
- Conduct internal audits of payroll records.
- Maintain and issue the Incentive Program documentation and spreadsheets/programs.
- Prepare and submit payroll and benefits filings and assist with year-end reporting, including 1095-Cs.
- Create and manage payroll related SOPs and knowledge base materials.
- Support employee engagement surveys and reporting on trends.
HR Operations Support:
- Backup the Benefits Manager with benefits administration, employee questions, etc. Assist with the onboarding and offboarding processes, including payroll setup, benefits enrollment, and final pay.
- Maintain and run the FORTE recognition program.
- Keep up to date on employment and payroll-related laws.
- Serve on the Employee Experience Team
- Maintain and update employee records in the HRIS, ensuring data accuracy and compliance with legal requirements.
- Collaborate with the HR team to support benefits administration, open enrollment, and other employee programs.
- Contribute to HR compliance by tracking leave balances, ensuring FMLA, ADA, and other regulatory requirements are met.
Cross-Functional Collaboration:
- Serve as a key point of contact between payroll, HR, and finance to ensure seamless coordination of processes.
- Partner with the HR team to implement process improvements and enhance employee experience.
- Provide reporting and analytics on payroll and people data to support leadership decision-making.
Continuous Improvement:
- Stay updated on changes to payroll laws and regulations and recommend necessary adjustments to maintain compliance. Create policies, codes and communication in response to updated laws and policies.
- Identify opportunities for automation and streamlining payroll and HR processes to improve efficiency.
Education/Training
- Bachelor’s degree in human resources, finance, business administration, or a related field preferred.
- 2 years of experience in payroll administration and/or HR operations.
- Experience with payroll software and HRIS systems (e.g., UKG, ADP, Workday, Paycom, etc.) is strongly preferred.
Required Work Experience/Skills
- Strong knowledge of payroll laws and regulations.
- Excellent organizational skills and attention to detail.
- Proficiency in Microsoft Excel and other office software.
- Strong interpersonal and communication skills, with the ability to work effectively with employees at all levels of the organization.
- Ability to handle sensitive and confidential information with integrity.
Preferred Work Experience/Skills
- Certification in payroll (e.g., CPP) or HR (e.g., SHRM-CP, PHR) is a plus.
- Experience in a fast-paced, high-growth environment.
- Familiarity with multi-state payroll and tax regulations.
Discretionary Judgment
- Uses independent judgment and discretion based upon the employee’s experience in the position and knowledge of the products, equipment, and services
- Uses good judgement and possesses ethical work values
Physical Demands, Working Conditions, and General Employment Guidelines
- Moderate or high levels of stress may be experienced in the performance of the job
- Position is performed in a general office environment, home office, or approved remote workspace where physical work includes, but is not limited to, sitting, standing, reaching, kneeling, bending, and lifting to 25 lbs.
Equipment
- Daily use of the Microsoft Teams (phone), computer, printer, and other routine office equipment
- Must have internet access
Safety to Self and Others
- Little responsibility for safety of others. Job is performed in an office setting where there are no hazardous materials or equipment
Working Conditions/Hazards
- Position is performed in an open office environment or approved remote work location
Work Location
- RedSail Office (Irving, TX - Hybrid)
