What are the responsibilities and job description for the Payroll Specialist position at RedSail Technologies?
Job Summary
The Payroll and Compliance Specialist will play a critical role in ensuring accurate and timely payroll processing while supporting a variety of HR functions. This position combines technical expertise in payroll with a strong understanding of human resources operations, providing a seamless employee experience across compensation, compliance, and HR support. The ideal candidate is detail-oriented, organized, and passionate about delivering high-quality service.
Key Duties
Payroll Administration :
Process the HR portion of the bi-weekly payroll for all employees, ensuring accuracy and compliance with federal, state, and local regulations.
Maintain payroll records, audit payroll reports, and resolve discrepancies promptly.
Process requested employee status changes such as auditing new hire entry, terminations, pay changes, title changes or promotions, reporting structure changes, etc.
Manage employee time tracking systems, ensuring data integrity and adherence to company policies.
Handle all payroll-related inquiries from employees and address issues or concerns with professionalism and confidentiality.
Process all requests and requirements for reporting for the payroll and HR function including semi-annual Franciso Partners reporting, EEO-1 reporting, Worker's Compensation audit reporting, 401k and benefit testing (working with Benefits Manager and HRSS as needed).
Work with the Benefits and Leave Manager regarding leaves that are processed through the HRIS.
Work with the HR Systems Specialist on report requests and reporting.
Conduct internal audits of payroll records.
Maintain and issue the Incentive Program documentation and spreadsheets / programs.
Prepare and submit payroll and benefits filings and assist with year-end reporting, including 1095-Cs.
Create and manage payroll related SOPs and knowledge base materials.
Support employee engagement surveys and reporting on trends.
HR Operations Support :
Backup the Benefits Manager with benefits administration, employee questions, etc. Assist with the onboarding and offboarding processes, including payroll setup, benefits enrollment, and final pay.
Maintain and run the FORTE recognition program.
Keep up to date on employment and payroll-related laws.
Serve on the Employee Experience Team
Maintain and update employee records in the HRIS, ensuring data accuracy and compliance with legal requirements.
Collaborate with the HR team to support benefits administration, open enrollment, and other employee programs.
Contribute to HR compliance by tracking leave balances, ensuring FMLA, ADA, and other regulatory requirements are met.
Cross-Functional Collaboration :
Serve as a key point of contact between payroll, HR, and finance to ensure seamless coordination of processes.
Partner with the HR team to implement process improvements and enhance employee experience.
Provide reporting and analytics on payroll and people data to support leadership decision-making.
Continuous Improvement :
Stay updated on changes to payroll laws and regulations and recommend necessary adjustments to maintain compliance. Create policies, codes and communication in response to updated laws and policies.
Identify opportunities for automation and streamlining payroll and HR processes to improve efficiency.
Education / Training
Bachelor's degree in human resources, finance, business administration, or a related field preferred.
2 years of experience in payroll administration and / or HR operations.
Experience with payroll software and HRIS systems (e.g., UKG, ADP, Workday, Paycom, etc.) is strongly preferred.
Required Work Experience / Skills
Strong knowledge of payroll laws and regulations.
Excellent organizational skills and attention to detail.
Proficiency in Microsoft Excel and other office software.
Strong interpersonal and communication skills, with the ability to work effectively with employees at all levels of the organization.
Ability to handle sensitive and confidential information with integrity.
Preferred Work Experience / Skills
Certification in payroll (e.g., CPP) or HR (e.g., SHRM-CP, PHR) is a plus.
Experience in a fast-paced, high-growth environment.
Familiarity with multi-state payroll and tax regulations.
Discretionary Judgment
Uses independent judgment and discretion based upon the employee's experience in the position and knowledge of the products, equipment, and services
Uses good judgement and possesses ethical work values
Physical Demands, Working Conditions, and General Employment Guidelines
Moderate or high levels of stress may be experienced in the performance of the job
Position is performed in a general office environment, home office, or approved remote workspace where physical work includes, but is not limited to, sitting, standing, reaching, kneeling, bending, and lifting to 25 lbs.
Equipment
Daily use of the Microsoft Teams (phone), computer, printer, and other routine office equipment
Must have internet access
Safety to Self and Others
Little responsibility for safety of others. Job is performed in an office setting where there are no hazardous materials or equipment
Working Conditions / Hazards
Position is performed in an open office environment or approved remote work location
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