Payroll Specialist

Redwood Electric Group is seeking a detail-oriented and proactive Payroll Specialist to join our team. This role is essential to ensuring seamless payroll operations for our office and field teams, with a focus on accuracy, compliance, and timely reporting. The position will primarily collaborate with our payroll team to maintain efficient workflows and support the smooth functioning of payroll processes.

About us

Redwood Electric Group is a large business providing electrical construction and design services. We operate throughout the Greater Bay Area with offices in Santa Clara, San Leandro, Vacaville, and Sacramento. At Redwood Electric Group, our philosophy is focused on the commitment to our customers. Their success is a direct reflection of our success. Our business continues to reflect strong growth through innovation and our team's commitment to exceed customer expectations.

Duties/Responsibilities:

• Assist with onboarding new employees across multiple office and state locations.
• Maintain accurate employee payroll records, including tax forms, direct deposit details, address changes, pay rate adjustments, and tax status updates.
• Manage and oversee payroll deductions for employee benefits, including health insurance, 401(k), and other programs.
• Oversee employee leave balances (e.g., PTO, Sick) and ensure accurate payroll adjustments for approved leaves.
• Collaborate with the crew payroll team to ensure consistency and accuracy across payroll operations.
• Monitor and review payroll corrections submitted by the crew payroll team for accuracy and completeness.
• Prepare and file all required payroll-related tax returns, including quarterly and annual filings (e.g., ACA, 1099s, W-2s, W-3s).
• Reconcile payroll taxes monthly and ensure accurate records.
• Review and, when necessary, process payroll tax payments in compliance with regulatory deadlines.
• Maintain compliance with federal, state, and local payroll regulations.
• Conduct periodic audits of payroll data to identify and correct errors or inconsistencies.
• Utilize payroll and related software systems to their full capability, including research, testing, and implementation of new features or systems for both new and existing software.
• Manage all aspects of wrap-up insurance programs (e.g., OCIP, CCIP, UCIP), including enrollment, accurate reporting of payroll dollars and hours, and compliance with project-specific requirements.
• Special projects or other duties will be assigned based on the needs of the payroll team and company.

Required Skills/Abilities:

• Proven experience in payroll processing, preferably within the construction industry.
• Strong understanding of payroll tax regulations and compliance.
• Proficient in payroll software, including experience with WorkMax (formerly AboutTime) and Foundation (highly desirable).
• Proficient in Microsoft Office Suite (Excel, Word, Outlook).
• Exceptional attention to detail and organizational skills.
• Ability to collaborate effectively while maintaining confidentiality and professionalism.
• Strong written and verbal communication skills.
• Problem-solving mindset with a proactive approach to challenges.

Education and Experience:

• Associate’s degree in Accounting, Business, or a related field (preferred).
• 5 years of payroll experience.
• 2 years of experience in the construction or a related industry.
• Knowledge of prevailing wage, union payroll, and certified payroll requirements (preferred).