What are the responsibilities and job description for the Administrative Coordinator position at Reef Capital Partners?
Position: Administrative Coordinator
Salary: $18.00/hour
Company: Reef Capital Partners
Location: Tributer Resort - Mineral, VA
About the Company
Reef is a Utah-based vertically integrated investment and development firm founded in 2005, with three primary lines of business: Investments, Real Estate, and Lifestyle. Reef's team is currently involved in some of the most prominent development transactions in Utah and other targeted geographies across the United States.
Built on two decades of success, our investment approach combines proven expertise with purposeful innovation. Reef's team has completed more than 500 transactions across all lines of business. In addition to our real estate investment strategy, Reef and/or affiliates own and operate various businesses that add significant long-term value to its projects. We have grown rapidly, growing from about 25 employees to well over 350, with managed assets on behalf of over 750 institutional and individual partners worldwide.
With a motto of "Expect the Best", some of Reef's most prominent developments include Black Desert Resort, a $2 billion luxury resort in Ivins, Utah, Marcella, a luxury private golf community based in Park City, Utah, Tributer Resort, Virginia's newest premier lakeside golf destination, and the restoration of the historic Coco Palms Resort in Wailua on the island of Kauai, Hawaii.
At Reef, our mission is to recruit, develop, and retain entrepreneurial individuals who desire to build and create something long-lasting and meaningful. Our business enables bright, committed people to work in high-performing teams within an environment that allows each person to achieve their professional objectives. Reef values a strong culture dedicated to the health and well-being of our employees.
About Cutalong At Tributer Resort
Located in Mineral, Virginia, Tributer Resort spans 1,000 acres bordering Lake Anna and is poised to become a premier destination in Virginia. The development plan includes over 800 residential entitlements, featuring estate homes and homesites, executive homesites, cottages, villas, townhomes and luxury condominium accommodations. The resort's planned amenities include a spa & wellness center, multiple restaurants, social and conference meeting space and a rich array of resort activities all anchored by the prestigious Cutalong Golf Club.
Job Summary
The primary function of the Administrative Coordinator role is to ensure that our prospective members' and buyers' inquiries are timely and properly handled efficiently and professionally to sell Real Estate and Memberships. This position provides administrative support to the sales & development team and manages Real Estate purchase Contract Administration. Excellent organizational and communication skills, attention to detail, and the ability to multitask in a fast-paced environment are required. Prior experience with Title or Real Estate is a plus.
General responsibilities include:
- Maintain and organize lead generation via Hubspot (CRM)
- Ensure timely assignment and will be the first point of contact for member inquiries
- Provide administrative support to the sales and development team, including managing calendars, scheduling appointments, and coordinating meetings.
- Answer phone calls, respond to emails, and greet clients and visitors in a professional and courteous manner.
- Assist with marketing activities, such as creating flyers, brochures, and social media content.
- Manage office supplies and equipment, place orders and arrange for maintenance as needed.
- Perform other administrative duties as assigned by the Sales & Development team and Membership Director
- Assisting with Agilisys membership communications when necessary
Qualifications
- Bachelor's degree is preferred
- Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and customer relationship management (Hubspot)
- Outstanding interpersonal communication, problem solving, conflict resolution, and organizational skills.
- Proven experience in office administration, preferably in a real estate setting or guest service role
- Strong organizational and time-management skills.
- Knowledge of real estate terminology and procedures is a plus.
- Excellent communication and interpersonal skills.
- Ability to work independently and as part of a team.
- Detail-oriented and able to maintain accuracy in a fast-paced environment.
Company Benefits
- 401(k) Plan with Company Match
- Generous Health Plan with HSA Match
- Flexible Paid Time-off
- Cell Phone Service Allowance
- Discounts at Company-owned Resorts and Golf Courses
Salary : $18
