What are the responsibilities and job description for the Acquisition Program Manager (25-14 Acquisition Program Management Support) position at Reef Systems?
Acquisition Program Manager (25-14 Acquisition Program Management Support)
INTRODUCTION:
The 711th Human Performance Wing (711 HPW), headquartered at Wright-Patterson Air Force Base in Ohio, is the first human-centric warfare wing to consolidate human performance research, education and consultation under a single organization. Established under the Air Force Research Laboratory, the 711 HPW is comprised of the Airman Systems Directorate (RH) and the United States Air Force School of Aerospace Medicine (USAFSAM). The Wing delivers unparalleled capability to the Air Force through a combination of world class infrastructure and expertise of its diverse workforce of military, civilian and contractor personnel encompassing 75 occupational specialties including science and engineering, occupational health and safety, medical professions, technicians, educators, and business operations and support.
DESCRIPTION OF SERVICES:
The contractor shall meet all requirements per the basic contract and provide professionally and technically qualified individual(s) to perform all tasks in the following paragraphs to fulfill the requirements of this contract. This is not an Information Technology (IT) program to be managed.
The contractor shall provide professional program management support and assistance necessary to aid in the mission accomplishment of the Human Effectiveness Directorate, Bioeffects Division 711 HPW/RHD. The Bioeffects Division enable maximum safe exploitation of electromagnetic spectrum for national defense. Performance shall be according to the requirements contained in this Performance Work Statement (PWS).
Mandatory Qualifications:
INTRODUCTION:
The 711th Human Performance Wing (711 HPW), headquartered at Wright-Patterson Air Force Base in Ohio, is the first human-centric warfare wing to consolidate human performance research, education and consultation under a single organization. Established under the Air Force Research Laboratory, the 711 HPW is comprised of the Airman Systems Directorate (RH) and the United States Air Force School of Aerospace Medicine (USAFSAM). The Wing delivers unparalleled capability to the Air Force through a combination of world class infrastructure and expertise of its diverse workforce of military, civilian and contractor personnel encompassing 75 occupational specialties including science and engineering, occupational health and safety, medical professions, technicians, educators, and business operations and support.
DESCRIPTION OF SERVICES:
The contractor shall meet all requirements per the basic contract and provide professionally and technically qualified individual(s) to perform all tasks in the following paragraphs to fulfill the requirements of this contract. This is not an Information Technology (IT) program to be managed.
The contractor shall provide professional program management support and assistance necessary to aid in the mission accomplishment of the Human Effectiveness Directorate, Bioeffects Division 711 HPW/RHD. The Bioeffects Division enable maximum safe exploitation of electromagnetic spectrum for national defense. Performance shall be according to the requirements contained in this Performance Work Statement (PWS).
Mandatory Qualifications:
- The contractor employee shall possess at least a bachelor’s degree.
- The contractor employee shall have at minimum an Acquisition Professional Development Program (APDP) Level I certification in Program Management or a Program Management Professional (PgMP) certificate.
- The contractor employee shall have at least three (3) years demonstrated experience working as a Program Manager in a military environment.
- The contractor employee shall have recent and relevant experience within the past 5 years in Program Management, to include acquisition and program management principles, and knowledge to guide program and project accomplishment through the various phases of acquisition lifecycle.
- The contractor employee shall have experience reviewing cost, schedule, and activity reports on projects, as well as performing cost, schedule and performance analysis.
- The contractor employee shall have strong coordination, organization, teaming, and communication abilities, to include speaking English fluently.
- The contractor employee shall possess experience completing tasks independently or with minimal guidance from others.
- The contractor employee shall be able to obtain a Secret Clearance. The Contractor shall begin the investigation process immediately upon award.
- The contractor employee shall have a signed Non-Disclosure Agreement (NDA) in place with the company based on the potential access to confidential, proprietary, and/or sensitive information. The NDA shall be provided to the Government Program Manager by start of performance.
Highly Desired Qualification:
- Currently possessing a Secret Clearance.
- Experience using CCaR.
- Experience with some or all tasks within this PWS.
Tasks:
- The contractor employee shall be responsible for providing program management expertise to support day to day operations within the Bioeffect Division portfolio, to include applying acquisition and program management principles, and expertise to guide program and project accomplishment through the various phases of the research acquisition lifecycle.
- The contractor employee shall perform all tasks within this PWS in a professional manner.
- The contractor employee shall follow in-place and help develop administrative and monitoring support tools as required to perform daily operations associated with establishment, maintenance and oversight of research projects.
- The contractor employee shall participate and assist with guidance in the development of strategic and tactical acquisition planning, by defining the scope, cost, schedule, and performance parameters necessary to successfully complete projects within the Bioeffects Division.
- The contractor employee shall demonstrate capability to collect, analyze and appraise acquisition data required to draw conclusions, and work with the project/program managers to devise solutions to problems relating to improvement of acquisition effectiveness and compliance.
- The contractor employee shall possess and/or engage in learning defense acquisition and research policies and regulations and recommend appropriate action consistent with those guidelines.
- The contractor employee shall proofread and edit project plans, research proposals, and data collected by program management team and/or support staff members for accuracy and consistency.
- The contractor employee shall identify and document programmatic risks using expert judgment and historical data, and implement approved actions and workarounds required to mitigate and minimize the impact of project risk.
- The contractor employee shall assist with all necessary contracting activities required to support project contract awards within the portfolio. This shall include assisting with the preparation of a statement of work with key input from Government and supporting documents for Request for Proposal release, and ensuring the necessary controls are in place to monitor the contract once awarded.
- The contractor employee shall assist with the design and implementation of contractual and financial execution of a project/program through designated phases of the acquisition cycle for which no closely related precedents exist.
- The contractor employee shall utilize financial/programming data systems to retrieve, process, and synthesize information, generate reports to support analysis, and document requirements for additional system capabilities. The contractor employee shall be/become familiar with financial systems including the Comprehensive Cost and Requirement (CCaR) System.
- The contractor employee shall perform budget tasks and administration work involving the monitoring of obligations incurred and the actual expenditures of a budget with different sources and types of funding.
- The contractor employee shall provide technical guidance, advisory support, and assistance on a wide range of research management issues.
- The contractor employee shall participate and provide expertise to the executive levels within the Government and to contract/industry representatives. If requested, the contractor employee shall participate in portfolio reviews, conferences, and meetings to deliver presentations on program requirements, advocate program objectives, status, accomplishments, challenges encountered and anticipated, and collaborations within and outside of the 711th Human Performance Wing.
- The contractor employee shall demonstrate proficiency in Microsoft software programs which include: Word, Outlook, PowerPoint, Excel.
- The contractor employee shall be able to acquire competency in program management and government business applications to support the expansion of electronic products required for project reporting and management delivered to Major Commands, management officials and identified program/project stakeholders (Semi-Annual Reviews, Quarterly and Ad Hoc Status Reports, and Program Management Reviews).
BASE SUPPORT:
The contractor shall be provided office/laboratory space, furniture and equipment, routine office/laboratory supplies, computer hardware and software necessary to perform tasks described in this performance work statement. The government will also provide telephone service and access to a fax machine and a copier as required. All software and hardware, passwords/access to military Internet/E-mail and applicable database will be available within the scope of the contract. The contractor shall comply with local, AF and DoD policies.
GENERAL INFORMATION:
Work will be accomplished at Building 4141 Petroleum Drive Fort Sam Houston, TX 78234-2644 beginning on 24 March 2025. Temporary alternate work locations may be assigned as circumstances dictate by the Government.
Work schedule is normally Monday – Friday, 8:00 AM – 5:00 PM; however, there may be times when it is necessary for the contractor to work after duty hours in support of specific tasks. Although schedule may have to be flexible, it will not exceed 40 hours per week.
U.S. Citizenship:
Employee must be a U.S. citizen. For the purpose of base and network access, possession of a permanent resident card (“Green Card”) does not equate to U.S. citizenship.
TRAVEL:
Contractor may be required to travel when authorized to participate in customer business line related travel, to include meetings and conferences, to fulfill respective mission goals. Such travel will only be as directed and coordinated through the Government two weeks in advance of all contractor travel in order to obtain proper authorizations. The specific travel locations, duration, and number of trips will be upon direction of the Government without modification to the task order, as long as adequate travel funding is available in accordance with the resulting task order. When travel is identified, the contractor shall provide an estimate of all travel costs by location, broken out by item, to the Reef System’s Program Manager and Government for review prior to travel.
SECURITY:
Individual SECRET Clearances IAW DD254. The Contractor shall obtain a U.S. security clearance at the minimum level of "Secret" for all contractor personnel required to have access to classified information or require IT-II level access. Onsite contractor personnel should have an active clearance prior to reporting for duty in support of any task order.
The contractor shall provide OPSEC protection for all sensitive/critical information and indicators involved in execution of this contract/Task Order, as defined by AFI 10-701 (Operations Security). 711 HPW Critical Information and Indicators are protected under the 711 HPW Operations Security Program and the 711 HPW Critical Information and Indicators List (CIIL). Contractor employees granted access to critical information and indicators shall be provided initial OPSEC training by the 711 HPW OPSEC Coordinator upon in-processing and prior to being granted access to CIIL items related to the contract/Task Order. The contractor shall also participate in 711 HPW’s annual OPSEC training and education programs, which includes periodic updates and refresher training on CIIL items applicable to the contract/Task Order. The 711 HPW OPSEC coordinator shall evaluate the OPSEC posture of AF contract activities and operations.
All documents, including papers, abstracts and posters shall be cleared by AF prior to public release.
DELIVERABLE:
Contractor Progress, Status and Management Report (PSMR).
On a monthly basis, the contractor shall provide a status report. The information will be on project status and describe the work accomplished. The contractor shall also identify any issues/problems anticipated in schedule or cost ceiling during the next reporting period.
The report shall have five sections:
- Project Title, Time Period of report, Date
- Performance: Current status of deliverables, measured against project expectations.
- Schedule: Have scheduled activities and milestones been completed on or before time, and impact of delays.
- Costs: Are there any actual or significant deviations, are significant costs adequately explained in terms of project plans? (i.e., large initial equipment purchase, followed by labor related costs.)
- Risk: Are there known or anticipated opportunities or events that will or can affect project.
Technical Report – Study/Services:
- All reports and data shall be submitted in a non-proprietary, easily transferrable format.
- All reports, data, findings and literature shall be property of the 711 HPW/RH. The contractor shall not reuse or distribute project information without the express permission of 711 HPW/RH and shall retain all 711 HPW/RH origin markings.
Point of Contact for Immediate Consideration:
Art Mata
amata@reef-sys.com
