What are the responsibilities and job description for the Event Planner / Executive Assistant Job at Reef Systems in Tampa position at Reef Systems?
Event Planner / Executive Assistant – MacDill AFB, FL
DESCRIPTION OF REQUIRING ORGANIZATION :
The U.S. Special Operations Command (USSOCOM) Warrior Care Program (WCP) provides non-clinical case management and advocacy services for Special Operations Forces (SOF) wounded, ill, or injured (WII) service members. The focus areas are in Recovery Care Coordination, Military Adaptive Sports, Benevolence, and Career Transition. Services are extended to families, veterans, caregivers, and significant others of SOF WII.
TASK PURPOSE / SCOPE :
The purpose of this requirement is to provide services to the USSOCOM WCP by providing the full-time personnel necessary to support the focus areas of Recovery Care Operations, Military Adaptive Sports, Benevolence, and Career Transition as it relates to USSOCOM’s WCP. The WCGS team provides coordination on the provisions of non-clinical healthcare, social, financial, education and / or vocational services to clients, families, and significant others to enable them to navigate the processes associated with obtaining and effectively utilizing those services.
EVENT PLANNER / EXECUTIVE ASSISTANT :
The Event Planner / Executive Assistant works at the direction of the Chief of Benevolence. The Event Planner shall perform tasks such as :
- Provide Event Planning (6-8 months) support for both virtual and in-person events for up to 400 attendees, including coordinating venues, producing market research analysis, drafting event documents required for approval, drafting correspondence for attendees’ registration, coordinating internal IT support, coordinating with Benevolent organizations, setting up Audio / Visual, and assisting in the execution of the annual Warrior Care Program (WCP) Conference utilizing project management concepts.
- Assist in planning by drafting or reviewing agendas, coordinating speakers / presenters, and in the technical execution of bi-annual Warrior Care Program (WCP) RCC training.
- Produce all required materials for the Benevolent Section, filling in for the Benevolent Support Coordinator during times of manning shortfalls.
- Collect, analyze, and report on the metrics of Benevolent activities.
- Deconflict and manage the calendar for the Chief of Benevolence.
- Manage wellness events and provide holiday support including making initial contact, internal write-up, collecting referrals, following up post-event, coordinating legal reviews, and adding data to SharePoint.
- Track and maintain current data in internal databases, including entry of all data and current reports related to benevolent support.
- Perform general office and administrative support functions.
LOCATION AND HOURS OF WORK :
The contractor shall perform services under this contract at the location identified on the attached Technical Exhibits. Alternate work locations may be allowed if coordinated with and approved by the Government. Government business hours are Monday – Friday, 9 : 00 AM – 3 : 00 PM. Contractors and Government representatives shall establish 8-hour workday schedules that require Contractor personnel to be present during core business hours. Operations may require contractor personnel to work more than an 8-hour workday.
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