Legal Assistant

Job Title: Legal Assistant

FLSA Status: Non-Exempt

Department: Corporate Practice Group

Reports To: HR Manager

Hours: 9:00 am -5:30 pm

SUMMARY

Performs a variety of secretarial duties for attorneys to whom is assigned according to established policies and procedures. Maintains positive contact with clients, attorneys, supervisors, and staff. Observes confidentiality of client matters.

PRIMARY DUTIES & RESPONSIBILITIES

• Composes letters, memos and various other documents. Prepares documents for delivery to court with appropriate formatting, copies, and court fees. Proofreads all work completely and carefully.

• Sorts and dates incoming mail, identifying time-sensitive documents and notifying attorneys. Ensures that outgoing mail is timely prepared, and, if necessary, routes mail to specific delivery service and follows up on timely delivery.

• Utilizes and is proficient in computer software including Microsoft Office Suite and Orion. Operates standard office equipment, including personal computer, printers, copiers, typewriter, facsimile, telephone and dictation equipment.

• Establishes and maintains duplicate calendar and deadline reminder systems (“tickles”) to comply with law practice liability requirements. If applicable, has thorough knowledge of all court deadlines and creates reminders when required, e.g. deadlines stemming from court trial and discovery scheduling orders.

• Timely opens, closes and maintains all case and general files according to written procedure.

• Timely maintains filing.

• Receives clients and visitors for attorneys. Schedules and prepares conference room. Prepares refreshments. Maintains good public relations with clients.

• Timely opens, closes and maintains all case and general files according to written procedure.

• Assists in preparing application for additional Court or State Bar membership or admission

• Assists attorneys in registering for required mandatory Continuing Legal Education credits for each MCLE year.

• Maintains current and accurate contact list in attorneys’ Outlook and other formats as designated by supervising attorney, including all relevant persons affiliated with client file.

MINIMUM QUALIFICATIONS

• 2-5 years of legal assistant/secretarial experience

• Working knowledge of legal office practices and procedures.

• Ability to handle and maintain confidential information.

• Proficient in Microsoft Suite applications.

• Able to work independently and take direction well.

• Ability to multi-task, make decisions and deliver results under deadlines.

• Bachelor’s degree preferred.

• Also, experience with iManage and Orion is preferred.

Job Type: Full-time

Pay: $50,000.00 per year

Work Location: In person

Salary : $50,000