What are the responsibilities and job description for the Prior Authorization Assistant position at Regal Medical Group?
Job Description
Position Summary :
The Administrative Assistant will be responsible to make meeting arrangements, maintain schedules / calendars of multiple managers, prepare reports and maintain electronic retention systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and Outlook.
Ultimately, a successful Administrative Assistant should ensure the efficient and smooth day-to-day operation of the department.
Essential Duties and Responsibilities include the following :
Under the supervision and direction of the Sr. VP the administrative assistant will perform all clerical and administrative services as assigned. The AA provides administrative support to the North Prior Authorization Department, the Sr. VP and both Senior Managers, completes assignments thoroughly and accurately within assigned timeframes.Answer and direct phone callsManage calendarsOrganize and schedule appointmentsCoordinate meetings, prepare agendas and take detailed minutesWrite and distribute email, correspondence memos, letters, faxes and formsAssist in the preparation of regularly scheduled reportsDevelop and maintain an electronic filing / retention systemUpdate and maintain posting to Prior Authorization intranet siteUpdate and maintain office policies and proceduresEnsures that department printers and fax machines are checked periodically for paper and inkOrder office supplies, submits facilities and equipment requestsMaintain contact listsCoordinate travel arrangements for Senior VP and senior ManagersSubmit and reconcile expense reportsProvide general support to visitorsAct as the point of contact for internal and external clientsInteracts with internal and external customers in a professional manner at all timesLiaise with executive and senior administrative assistants to handle requests and queries from senior managersResolves routine and complex inquiriesAnticipate and notify Senior Manager timely of identified problemsExercises administrative judgment and assumes responsibility for decisions and consequencesConsults with senior managers on conflicting work priorities so that the work is managed appropriately and timelyMaintain confidentiality at all times and in accordance with HIPAA policies and assists with confidential projectsIs a member of the department team and establishes good working relationships with peersPerforms general office duties such as filing, faxing, collating, copying, mailing and purging files for storage on a regular basis so that files and materials are managed timely and appropriatelyOther duties as assignedSkills :
Ability to type at least 70 words per minute on computer.Working knowledge of Word, Excel. Access.Strong internet research skills.Knowledge and accurate usage of correct punctuation, grammar, and spelling.Strong verbal and written communication skillsStrong organization skills and ability to multi task.Ability to be proactive and initiate processes with little or no supervision.Ability to deal responsibly with matters of a confidential natureAbility to prioritize work.Ability to meet deadlines.The pay range for this position at commencement of employment is expected to be between $21.00-$23.00 per hour; pending on multiple individualized factors, including market location, job-related knowledge, licensure, skills, and experience.
The total compensation package for this position may also include other elements, including a sign-on bonus and discretionary awards in addition to a full range of medical, financial, and / or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered.
Details of participation in these benefit plans will be provided if an employee receives an offer of employment.
If hired, employee will be in an “at-will position” and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department / team performance, and market factors.
As one of the fastest growing Independent Physician Associations in Southern California, Regal Medical Group, Lakeside Community Healthcare Affiliated Doctors of Orange County, offers a fast-paced, exciting, welcoming and supportive work environment. Opportunities abound, and enterprising, capable, focused people prosper with us. We promote teamwork, nurture learning, and encourage advancement for all of our employees. We want to see you excel, because we believe that your success is our success.
Full Time Position Benefits :
The success of any company depends on its employees. For us, employee satisfaction is crucial not only to the well-being of our organization, but also to the health and wellness of our members. As such, we are firmly dedicated to providing our employees the options and resources necessary for building security and maintaining a healthy balance between work and life.
Our dedication to our staff is evident in our comprehensive benefits package. We offer a very generous mixture of benefits, including many employer-paid options.
Health and Wellness :
Employer-paid comprehensive medical, pharmacy, and dental for employeesVision insuranceZero co-payments for employed physician office visitsFlexible Spending Account (FSA)Employer-Paid Life InsuranceEmployee Assistance Program (EAP)Behavioral Health ServicesSavings and Retirement :
401k Retirement Savings PlanIncome Protection InsuranceOther Benefits :
Vacation TimeCompany celebrationsEmployee Assistance ProgramEmployee Referral BonusTuition ReimbursementLicense Renewal CEU Cost Reimbursement ProgramBusiness-casual working environmentSick daysPaid holidaysMileageEmployer will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the LA City Fair Chance Initiative for Hiring Ordinance.
Requirements
Education and / or Experience :
High school graduate required.Some college level course work, AA or BS degree preferred5 or more years experience as an administrative assistant, or office admin assistantExperience in health care related field preferred.
Salary : $21 - $23
