What are the responsibilities and job description for the Executive Assistant & Office Manager position at Regal Rexnord Corp?

The Executive Assistant & Office Manager will support our IT Leadership team, directly supporting our Chief Digital & Information Office and the VP of IT. In addition to the executive admin duties, this role will be responsible for overseeing the daily operations of the office, managing facilities, handling administrative tasks, and coordinating company engagement events across the Digital and IT organization. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple responsibilities simultaneously. This role will be onsite at our Grafton, WI, location with core hours from 8 : 00AM to 4 : 00PM CST.

Key Responsibilities :

Executive Assistant :

Providing primary day-to-day administrative support which includes, but is not limited to, managing calendars, meetings, expense reporting, and other day-to-day administrative needs.
Prepare PowerPoint Presentations / Excel Charts / Graphs
Drafting, proofreading, editing, organizing, tracking and filing various business documents in accordance with established protocols, including presentations, letters, messages, reports, memoranda, agreements, meeting agendas, and other corporate documents
Prioritizing matters for handling and processing in a timely manner and tracking to ensure that all deadlines are met
Working closely with internal and external business associates and contacts to foster professional communication
Serving as a liaison with candidates & new hires to acclimate them into Regal Rexnord
Organizing, maintaining and updating electronic files and databases
Facilitating the planning, agendas and arrangement of meetings and travel
Ensuring and protecting the confidentiality of Regal's business matters

Facilities Management :

Oversee the maintenance and upkeep of office facilities, ensuring a clean, safe, and efficient working environment.

Manage relationships with vendors, service providers, and landlords, ensuring timely invoicing and payments.

Monitor and manage office supply inventory, placing orders as needed, restocking when needed.

Maintain EHS-related items such as checking fire extinguishers, identifying safety issues, and providing scorecard information when needed.

Perform small maintenance-related tasks when needed such as changing light bulbs, filters, etc.

Coordinate with vendors and internal maintenance for larger, more complex maintenance and facilities projects

Office Administrative Support :

Handle administrative tasks such as scheduling meetings, managing calendars, and organizing travel arrangements when needed.

Assist in the onboarding process for new hires and provide support to the HR department.

Maintain office policies and procedures, ensuring compliance with company standards.

Handle sensitive information in a confidential manner.

Provide general support to visitors and act as the point of contact for internal and external clients.

Facilitate and oversee any shipping / receiving of incoming / outgoing mail, packages, etc.

Manage the inventory of office needs, such as break room items, coffee, drinks, etc.

Event Coordination :

Plan and coordinate company events, meetings, and conferences, both on-site and off-site.

Manage event logistics, including venue selection, catering, and transportation.

Develop and manage event budgets, ensuring cost-effective solutions.

Coordinate with internal teams and external vendors to ensure successful event execution.

Qualifications :

Proven experience as an Office Manager, Facilities Manager, or Administrative Assistant.

Knowledge of office management responsibilities, systems, and procedures.

Proficiency in MS Office (MS Excel and MS Outlook, in particular).

Experience managing vendors a plus.

Excellent time management skills and ability to multitask and prioritize work.

Attention to detail and problem-solving skills.

Strong organizational and planning skills.

Excellent written and verbal communication skills.

A creative mind with an ability to suggest improvements.

Education :

High School diploma

Bachelor's degree preferred

Benefits

Medical, Dental, Vision and Prescription Drug Coverage

Spending accounts (HSA, Health Care FSA and Dependent Care FSA)

Paid Time Off and Holidays

401k Retirement Plan with Matching Employer Contributions

Life and Accidental Death & Dismemberment (AD&D) Insurance

Paid Leaves

Tuition Assistance

About Regal Rexnord

Regal Rexnord is a $6.5B publicly held global industrial manufacturer with 30,000 associates around the world who help create a better tomorrow by providing sustainable solutions that power, transmit and control motion. The Company's electric motors and air moving subsystems provide the power to create motion. A portfolio of highly engineered power transmission components and subsystems efficiently transmits motion to power industrial applications. The Company's automation offering, comprised of controls, actuators, drives, and precision motors, controls motion in applications ranging from factory automation to precision control in surgical tools.

The Company's end markets benefit from meaningful secular demand tailwinds, and include factory automation, food & beverage, aerospace, medical, data center, warehouse, alternative energy, residential and commercial buildings, general industrial, construction, metals and mining, and agriculture.

Regal Rexnord is comprised of three operating segments : Industrial Powertrain Solutions, Power Efficiency Solutions, and Automation & Motion Control. Regal Rexnord has offices and manufacturing, sales and service facilities worldwide. For more information, including a copy of our Sustainability Report, visit RegalRexnord.com .

Equal Employment Opportunity Statement

Regal Rexnord is an Equal Opportunity and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex / gender, sexual orientation, gender identity, age, ancestry, national origin, marital status, citizenship status (unless required by the applicable law or government contract), disability or protected veteran status or any other status or characteristic protected by law. Regal Rexnord is committed to a diverse and inclusive workforce. We are committed to building a team that represents diverse and inclusive backgrounds, perspectives, and skills. If you'd like to view a copy of the company's affirmative action plan or policy statement, please email Recruiting@RegalRexnord.com . If you have a disability and you believe you need a reasonable accommodation in order to search for a job opening or to submit an online application, please e-mail Recruiting@RegalRexnord.com .

Equal Employment Opportunity Posters

Notification to Agencies : Please note that Regal Rexnord Corporation and its affiliates and subsidiaries ("Regal Rexnord") do not accept unsolicited resumes or calls from third-party recruiters or employment agencies. In the absence of a signed Master Service Agreement or similar contract and approval from HR to submit resumes for a specific requisition, Regal Rexnord will not consider or approve payment to any third-parties for hires made.

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