What are the responsibilities and job description for the Director of Operations position at Regeneration Schools?
COMPANY OVERVIEW
ReGeneration, founded in 2016, is a nationally ranked charter program with nine charter schools located in Illinois and Ohio. ReGeneration serves over 1800 students of whom 99% are minority and 86% are low income. U.S. News and World Report’s 2021 School Ranking listed all ReGeneration elementary schools among the top ten charter elementary schools in Illinois. The recent CREDO study from Stanford University named ReGeneration as the top gap busting schools in ELA in the state of Illinois and third in Math. ReGeneration’s mission is to ensure that all children have equal access to a high quality, college-preparatory education through academic excellence and the content of their character.
We are seeking a Director of Operations who will oversee operations at the new elementary and middle school campuses. This individual must be capable of building a highly collaborative team and helping to shape a vibrant school culture.. The successful candidate will have a track record of effective vendor management including securing competitive pricing and implementing a performance management system. Reporting to the Chief Operations Officer, this individual manages a variety of operational responsibilities that include but are not limited to student records, food service, individual school budgets, transportation, technology services, facility maintenance and management, and operational compliance.
Qualifications:
Unapologetically believes low-income students can become college and career ready
Possesses a strong willingness to work the hard long hours sometimes necessary to get the job done
Holds a high standard for cleanliness and order, understands that the school environment factors in student success.
Adjusts to changing priorities and conditions; copes effectively with complexity and change
Proactive, takes initiative
Proven negotiating ability, and a track record of developing strong vendor relationships.
Aligns with ReGeneration Schools' core beliefs and educational philosophy
Outstanding organizational and project management skills - ability to see the big picture and to manage the small details.
Tenacious on follow-through while balancing organizational priorities
Exceptional problem solving, critical thinking and strategic planning skills
Professional demeanor with the ability to facilitate decision-making amongst multiple parties
Demonstrated ability to present effectively to diverse audiences
Demonstrated ability to manage and coach highly-talented leaders
Teaching experience is preferred, but not required
Experience in schools; urban schools preferred
Bachelor's degree is required in Education, Business Administration, Organizational Management, or related discipline. Master's degree is preferred.
Minimum 1-2 years of experience in operations management; five years of relevant work experience.
Responsibilities:
School Operations
Maintain inventory for school, ensuring that the school adheres to all school policies with respect to inventory, asset allocations, and asset tracking.
Ensure school materials, furniture, and equipment are properly stored, available and accessible when needed.
Manage all facility aspects related to safety: coordinate and train staff on fire evacuations, crisis drills, and upkeep of facility certificates.
Oversee the school's physical condition and manage repairs and renovations with contractors. Keeps the school in excellent order and cleanliness.
Work withReGeneration Schools' information technology team to ensure that the school has a fully functioning technology infrastructure.
Manage visitor logistics and support board meetings and other regulatory work.
Manage the Office Managers and Special Projects Coordinator. When Office Managers are unavailable or not present, ensures the smooth operation of the main office, including mailings, attendance reporting, office machine maintenance, etc.
Support in scheduling routine facility maintenance with local contractors; including routine technology maintenance and repair of school assets like desks and chairs.
Student and Staff Support
Responsible for Coordinate all aspects of student recruitment (including but not limited to brochures, open houses, registration, community events, family outreach etc.).Maintain a thorough list of pre-kindergarten programs, head start programs, youth service programs, churches, and other community organizations with which to correspond regarding student recruitment.
Create and manage teacher, student and classroom schedules with the school principal.
Ensure that school follows all policies and procedures with respect to administering state and interim assessments.
Ensure standardized test materials are properly ordered, stored and returned.
Create and manage coverage schedules (including lunch service, hallways, tutoring, testing/final exam proctoring, and other before and after school activities).
Support the planning and execution of special events (i.e. staff professional development, report card night, field trips, family/parent events, open houses etc.).
Track student admission applications and maintain waitlist.
Coordinate/supervise breakfast, lunch, and snack scheduling and distribution.
Collaborate with transportation and food service vendors to ensure all students are eligible for transportation and free and reduced lunch meals (also manage accounts, reporting and tracking, deliveries).
Manage all food transportation issues and communicate with parents regarding issues.
Manage scheduling and use of audio/visual equipment.
Regulations and Reporting
Ensure that student records are properly maintained and updated at the school (i.e. immunization records, lunch applications, emergency contact forms, progress reports, report cards, etc.) in compliance with district and state regulations..
Oversee the student enrollment process including management of student recruitment, the development of the new student enrollment packet and maintaining compliance on the school’s lottery records.
With the support of the ReGeneration Schools’ home office team, ensure compliance with all state, federal, and district deadlines (i.e. legal regulations, entitlement grants, health and safety laws, charter contracts, state education mandates, and workplace regulations).
Ensure school has a comprehensive medical policy for students (including administering medication appropriately, comprehensive log of doses and time given).
Ensure all school accountability data is being kept, revised, and recorded regularly and accurately.
Maintain and track staff sick and personal days, and attendance at professional development days.
Budget and Finance
Maintain accurate records of all financial transactions.
Ensure adherence to school’s fiscal policy and procedures; participate in the annual financial audit process by providing documentation as needed to auditors.
Co-manage school purchasing process by placing orders with vendors, tracking delivery and maintaining inventory
Participate in quarterly meetings with ReGeneration Schools to review/account for budget variances.
Support the board reporting and compliance including the conflict-of-interest policy
COMPENSATION
Competitive salary and benefits based on experience.
ReGeneration is an equal opportunity employer and will not discriminate against any employee or applicant on the basis of race, color, creed, religion, gender, sexual orientation, national origin, age, or disability. For more information, go to https://regenerationschools.org.
