What are the responsibilities and job description for the Administrative Assistant II, Technology position at Region 7 ESC?
Job Summary : Ensure the efficient operation of the Technology Services area by providing support to
The IMS Dept, Workshop Services Dept, IT Department and the ESC Switchboard.
Education / Training :
High School Diploma / GED
Prefer college hours or Associates Degree
Experience :
At least 5 years of related experience.
Knowledge / Skills :
Ability to build, develop and inspire teams
Task execution (result oriented)
Build and cultivate relationships
Excellent communication
Financial knowledge
Mental Demands / Physical Demands / Environmental Factors :
Must be able to maintain emotional control under stress
Work with frequent interruptions during scheduled work
Cooperate with staff members and outside customers
Ability to multi-task
Occasional travel and irregular hours
Majority of working conditions will be indoors
Major Responsibilites and Duties :
1. Assist the Technology Services Management with administrative and business duties.
2. Time accounting timekeeper to gather, review, and submit time accounting reports per weekly / monthly due dates.
3. Compile all HR documents including new hire documents and annual evaluations.
4. Perform workshop duties for IMS / IT / WS including :
- creating sessions
- opening, editing, and closing sessions
- room reservations.
- collect POs in a timely manner for fee-based sessions.
- monitor workshop evaluations.
- run data reports.
- check room billing.
- organizing, ordering, and staging food when part of a session
5. Provide support to Workshop Services :
6. Resolve Workshop Department tickets in Laserfiche.
7. Assist new OmniTrack customers with the onboarding process :
8. Perform switchboard duties including :
9. Prepare / Evaluate travel IMS paperwork before signatures are obtained and sent to Business Office.
10. Prepare IMS requests for Purchase Order (form 414).
