What are the responsibilities and job description for the Administrative Assistant II position at University of Texas at Tyler Health Science Center?
Job Type(Full or Part-time):Full Time Benefits Eligibility :Full Benefits
Detailed Shift Information. :Days, M-F
Description
JOB SUMMARY:
The Administrative Assistant II provides advanced administrative and clerical skills to support administrators, faculty and other professional staff members within the Department of Population Health Leadership and Analytics. The position exercises appreciable independent judgement in coordinating the details of the office.
MAJOR RESPONSIBILITIES / DUTIES / CRITICAL TASKS:
- Provide budget and financial support including but not limited to reimbursements, purchasing and travel
- Complete monthly account reconciliations
- Make travel arrangements and reservations
- Handle confidential information and sensitive issues requiring discretion
- Maintain appointment calendar and schedule appointments
- Maintain office filing system and/or databases
- Order and maintain supplies
- Perform an annual inventory of supplies and equipment
- Ensure that grant processing is accurate
- Other duties as assigned
ACCOMPANYING KNOWLEDGE, SKILLS, ABILITIES AND COMPETENCIES:
- Advanced proficiency using computers and office software packages
- Working knowledge of databases
- Must exercise confidentiality and discretion at all times
- Ability to use appreciable independent judgement in coordinating details of the Department of Population Health Leadership and Analytics
- Consistently portray excellent interpersonal and communication skills
- Demonstrates professional demeanor and appearance
- Advanced organizational and professional skills leading to successful and timely task completion
Qualifications
REQUIRED EDUCATION / EXPERIENCE:
- High School Diploma or equivalent
- Five (3) years of experience in an executive or professional office setting, preferably in higher education
PREFERRED EDUCATION/EXPERIENCE:
- Bachelor’s degree.
- One (1) or more years of clerical experience.
- Demonstrated proficiency with MS Excel, Word and Outlook and experience with different accounting systems
Work Locations: Tyler 75701
Organization: 001-University of Texas Health Science Center-Tyler
Job Posting: Mar 12, 2025, 3:46:51 PM
