Program Event Assistant

Regional Office of Education #8

Carroll, Jo Daviess, & Stephenson Counties

Job Description

TITLE: Program/Event Assistant

DEPARTMENT: Early Learning Academy (ELA)/Family Enrichment Program (FEP)

QUALIFICATIONS:

• Excellent customer relations and problem-solving skills

• Strong communication and interpersonal skills

• Outstanding organizational skills and attention to details

• Proficient with Office, Google, web-based software, and comfortable learning new computer skills

• Ability to manage multiple tasks

• Preferred, degree or certificate in business administration or related or commensurate work experience

• A valid driver’s license and/or access to reliable transportation

REPORTS TO: ELA/FEP Program Coordinators

WORK SCHEDULE: Full time, 12-month position, 35 hrs./wk. Travel within Jo

Daviess and Stephenson Counties, Grant funded position contingent on continued

state funding

SALARY RANGE: $17.00 - $19.00/hour

BENEFITS: Employer paid individual health, dental, vision insurance

Flexible benefit plan

State of Illinois Retirement System

Paid sick/vacation/holidays

RESPONSIBILITIES:

• Provide high quality customer service to all contacts

• Assist program staff in duties of the department including compiling various program folders

• Assist with data collection, oversight, entry, and reporting in data systems/record keeping: e.g. ISBE SIS, Visit Tracker, worksheets, etc.

• Professionally answer the telephone. Give information to callers, take messages and/or transfer calls to appropriate individuals

• Organize, inventory, and order supplies

• Provide Department meeting support. Compose, type, and distribute meeting notes

• Assist with program recruitment/enrollment and assist with referrals through coordinated intake

• Assist Coordinators in maintaining continuous quality improvement and with compliance visits

• Assist with maintenance of program files, resources, and completion of reports

• Set up and maintain paper and electronic filing systems for records, correspondence and other materials

• Operate office equipment such as fax machines, copiers, phone systems, postage machine and use computers for spreadsheet, word processing, database management, etc.

• Learn to operate/implement new technologies as available

• Assist in maintenance of program content on ROE8 website and social media

• Provide support with coordination and facilitation of parent and community events

• Assist in development of event materials

• Assist with delivery and pickup of classroom materials in Stephenson and Jo Daviess counties

• Travel to satellite offices (East Dubuque & Galena) to provide support as needed

• Attend trainings, as appropriate

• Perform other duties called for within the position as needed.

Job Type: Full-time

Pay: $17.00 - $19.00 per hour

Expected hours: 35 per week

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person

Salary : $17 - $19