What are the responsibilities and job description for the Fiscal Office Accountant/Accounts Payable - Reopened position at Reid State Technical College?
Salary
$40,000.00 - $103,055.00 Annually
Location
Evergreen, AL
Job Type
Full-Time
Job Number
06033
College/Division
RSTC-601040-Fiscal Management
Opening Date
04/03/2025
Closing Date
4/17/2025 4:00 PM Central
Campus Location
Reid State Technical College
Position Summary
The Fiscal Office Accountant/Accounts Payable is directly responsible to the Executive Director of Financial Services.
Salary Commensurate with education and experience according to ACCS Board of Trustees Salary Schedule C3.
Essential Duties and Responsibilities
The Fiscal Office Accountant/Cashier shall perform the duties as specified in conformity with policies established by the Alabama Community College System Board of Trustees and the Reid State Technical College Faculty and Staff handbook:
- Verify accounts payable are ready for payment.
- Prepare accounts payable checks and computerized files.
- Work with vendors to insure all invoicing is accurate.
- Work with employees to ensure all items have been received and are true to invoices.
- Maintain college assets module on a monthly basis.
- Assist in the bidding process.
- Keep updated records of all physical inventory for campus.
- Receipt all EFT received from State and Federal Agencies.
- Monitor Banner reports received each day and reconcile any errors noted.
- Calculate the annual allowance for doubtful accounts at year end.
- Responsible for the calculation and remittance of term based bond surety fees to ACCS.
- Assist with the state and institutional functions associated with the bid process.
- Handle outstanding checks/process unclaimed property.
- Perform journal entries as assigned.
- Maintain general office records, reports, files, databases, and spreadsheets as required by the Executive Director of Financial Services and/or President.
- Assist with the annual and amended budget processes for unrestricted and restricted (grant) funds.
- Assist with closing out each month.
- Responsible for calculating the fall payable accrued at year-end.
- Gather data for scholarship allowance elimination entry at year-end.
- Assist the Executive Director of Financial Services with year-end procedures and the preparation of the annual financial statement and notes to the financial statements.
- Assist with the preparation of financial data during the annual audit.
- Stay abreast of all federal, state, local and college laws, regulations, guidelines, policies and procedures relating to students.
- Help maintain capital asset inventory and prepare year-end changes in capital asset reports.
- Participate in staff, division, and committee meetings as assigned.
- Attend training and professional development workshops and conference in all related areas.
- Cross train in other positions within the Business Office.
- Perform other duties as assigned by the Executive Director of Financial Services and/or President.
- Ensure the utmost confidentiality is maintained with student and college records, reports, etc.
- Demonstrate ethical behavior, loyalty, honesty, and integrity, both on and off the campus.
- Participate in staff, division, and committee meetings as assigned.
- Activity participate in division/college committees and campus activities.
- Other duties assigned by the President and Executive Director of Financial Services.
Qualifications
- Bachelor Degree in Accounting, Business, Management or related field from a regionally accredited institution required.
- Five years experience in and demonstrated knowledge of governmental fund accounting.
- Effective oral and written communication skills.
- Demonstrated proficiency in mainframe accounting software, Microsoft etc.
- Ability to work cooperative while meeting short deadlines.
- Ability to project a professional and congenial demeanor.
Application Procedures/Additional Information
Applicants must meet the minimum qualifications and must submit a completed application through the online application systems to be considered for this position. Submission of a completed application packet is the responsibility of the applicant. To be considered for an interview, (only complete application packages will be given consideration for employment, incomplete application packets will eliminate the possibility of an interview). The applicant must submit the following:
- A completed official College employment application
- A current resume
- Copy of unofficial or official transcripts. (Transcripts must confirm applicant meets educational requirements.)
- Employment verification of work experience, must be on company letterhead or form, signed by company administrator.
Additional Information
Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. Complete application files must be received no later than the application deadline. Applicants who fail to submit all required information will be disqualified. Only applications received during the period of this announcement will be considered. Applicants must travel at their own expenses. Finalist will be required to provide official transcripts that are mailed directly to the Office of Human Resources at Reid State Technical College from the institution(s) granting the credits.
In accordance with Alabama Community College System policy and guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon the receipt of a clearance notification from the criminal background check. Reid State Technical College is an active participant in the Employment Eligibility Verification Program (E-Verify). E-Verify electronically confirms an employee’s eligibility to work in the United States as required by the Department of Homeland Security.
Reid State Technical College is an Equal Opportunity Employer. It is the policy of the Alabama Community College System, including all postsecondary community and technical colleges under the control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Reid State Technical College will make reasonable accommodations for qualified disabled applicants or employees. Applicants desiring reasonable accommodations for the interview are encouraged to request such accommodations when contacted for an interview appointment.
The College reserves the right to withdraw this job announcement at any time prior to the awarding. The College reserves the right to fill the position within one year of the stated anticipated starting date or not to fill the position due to budgetary or operational considerations. Further, the College reserves the right to fill more than one position in the same job classification should another vacancy occur during the search process.
Sick Leave
All regular full-time non-instructional staff earns one day of sick leave which is the equivalent of 8 hours of sick leave per month. Unused sick leave is rolled over to the following year. Upon retirement, employees are allowed to convert unused sick time into service time for the purpose of retirement. Further retirement benefits may be found on this page under Alabama Teacher's Retirement.
8 hours per month
(may accumulate an unlimited number)
(may accumulate an unlimited number)
Annual Leave
All regular full-time non-instructional staff earn annual leave per month. A complete description of leave benefits can be found with the Human Resources office.
0-4 years 8 hours per month
5-9 years 10 hours per month
10-14 years 12 hours per month
15-19 years 14 hours per month
20 16 hours per month
(may accumulate up to 480 hours)
Personal Leave
All regular full-time non-instructional staff earns up to two (2) regularly scheduled workdays of personal leave per leave year.
Unused Personal Leave converts to sick leave if not used.
(converts to sick leave at the end of August each year if not used)
Professional Leave
Up to 10 days a year of professional development leave with pay may be granted by the President.
Holidays
New Year's Day
Martin Luther King/Robert E. Lee Birthday
National Memorial Day
Independence Day
Labor Day
Veterans Day
Thanksgiving Day
Day after Thanksgiving Day
Christmas Eve
Christmas Day
15 (5 locally assigned)
Contracted Work Days
260
Retirement
The TRS was established in 1939 to provide benefits to qualified persons employed by state-supported educational institutions. Responsibility for the management and administration of the TRS is vested in its Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. The TRS is a defined benefit plan qualified under Section 401(a) of the Internal Revenue Code. For more information visit The Retirement Systems of Alabama. All regular full-time and part-time employees (non-temporary and non- student) who work at least 20 hours per week are required to participate in The Teachers' Retirement System of Alabama.
Tier I - Pays 7.50% monthly. State matches 13.57% (effective 10/01/24)
Tier II – Pays 6.20% monthly. State matches 12.60% (effective 10/01/24)
Law Enforcement Officers:
Tier I-Pays 8.50% monthly. State matches 13.57% (effective 10/01/24)
Tier II- Pays 7.20% monthly. State matches 12.60% (effective 10/01/24)
Health Insurance
PEEHIP, established in 1983, provides health insurance benefits for active and retired education employees and is governed by the PEEHIP Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. For more information visit http://www.rsa-al.gov/index.php/members/peehip
Premium amounts:
- Single $ 30
- Family (without Spouse but with dependents) $ 207
- Employee Spouse (no dependents) $ 282
- Family (with Spouse and dependents*) $ 307
- Includes $100 per month spousal surcharge Note: The spousal surcharge does not apply to spouses who are independently eligible for PEEHIP.
Tobacco Usage Premium
- Member $ 50
- Spouse $ 50
Wellness Premium
- Member $ 50
- Spouse $ 50
If desired, the employee may elect four options rather than health insurance options to include hospital indemnity, cancer, dental, and vision.
Optional Coverage Plan Premiums
- Cancer, Indemnity, and Vision Single or Family (cost per plan) $ 38
- Dental Single $ 38 Dental Family $ 50
Duty Hours
(hours vary by campus and needs of the student)
Tuition Assistance
This tuition waiver program is designed for all full-time instructional and non-instructional employees of The Alabama College System and the Alabama Department of Postsecondary Education and their dependents as defined under by policy. The program will be coordinated by each institution for employees within The Alabama College System and the Alabama Department of Postsecondary Education. An application form for the tuition assistance program is available in the Human Resources office and should be completed prior to registration for classes.
Employees/Dependents at two-year colleges:
- 1/3 waived after 1st year
- 2/3 waived after 2nd year
- 3/3 waived after 3rd year
Salary : $40,000 - $103,055
