Field Onboarding Assistant

Job Contributions and Key Responsibilities

New Hire Documentation/Reports/ Data Entry

• Function as a proficient user on all processes related to HR functions in HRIS database (HCM and EBS).
• Participate in the review of weekly Head Count Reporting, update HCM as appropriate, or directed by Supervisor
• Assist employees in completing benefits applications
• Enter badges and stickers numbers on data track/Bruno App/ OH App for new hire and re-hires.
• Verify that employees are active on the system.
• Responsible for filing all personnel documents electronically under each employee’s record. (Ex; W-4s, VOE, EDD Letters, Address Changes, Electronic Authorization Forms, etc.- as needed).
• Complete and review new hire applications and activate badges. (For those who have it available, complete new hired paper work throw HCM and DocuSign).
Distribute employee checks, W2’s & Employee Earnings Reports and process employee request forms.

New Hire Orientation/Training

• Deliver new hire orientations to new employees
• Ensure adequate materials are available, such as badges, stickers rolls, yellow tags, ciphers/cell phones (for Bruno App) if needed order materials.
Actively seek recruitment needs information for field; keep supervisor informed.

Terminations/Lay Offs

• Email and export lay off list to Payroll and prepare Lay Off package for employees.
Distribute employee checks, W2’s & Employee Earnings Reports and process employee request forms.Process teminations in HCM – voluntary / involuntary terminations, job abandonments. Payroll notifications for final pay.

Other

Knowledge, Skills and Abilities

• Basic knowledge of state and federal labor laws.
• Communicate fluently (written, verbal, listening and presentation) in Spanish, English is a plus.
• Excellent interpersonal skills including a professional and diplomatic demeanor.
• Proficiency with Microsoft Office such as Word, PowerPoint, Excel and Outlook.
• Handle confidential and sensitive information with a high degree of professionalism.
• Demonstrate flexibility and openness to change.
• Be reliable and dependable.
• Manage time effectively.
• Attention to detail and ability to manage multiple projects.
• Ability to work effectively in a team-oriented environment.
Ability to problem solve.

Education Level: High school diploma required, but AA degree desired, Business or related field

Years of Experience: Minimum 1-2 years’ work experience on administrative support, Human Resources or related field.

Licenses: If driving is a necessary part of a job employees are required to possess a valid driver’s license.

Languages:

• English: <50%
Spanish: 85-95%

Necessary Software:

Travel Requirements:

Pay Scale: $21.50 to $25.00