Facilities and Purchasing Assistant

Job Summary:

The Facilities and Purchasing Assistant is responsible for purchasing products for the company. Duties include the need to understand company needs based on stock, inventory, projects and plans as well as the understanding of general sales and market trends according to the industry. Depending on the business, purchasing assistants may be responsible for the development of successful relationships with suppliers, distributors, and manufacturers while ensuring that the required products are always in stock. The Facilities and Purchasing Assistant will play a critical role in supporting the day-to-day operations of our clinics. This position involves managing the procurement of supplies, coordinating maintenance and repairs, and ensuring that all facilities are functioning optimally. This position also requires that the team member can assist the administrative department and owners with expansions of current and future facilities. Ensuring deadlines are kept and met. The ideal candidate will be highly organized, detail-oriented, and able to manage multiple tasks efficiently. Essential Duties:

Purchasing & Inventory Management:

· Source and order medical supplies, office equipment, and other materials as needed.

· Maintain and track inventory levels across multiple clinic locations.

· Develop and maintain relationships with vendors and negotiate contracts to ensure cost-effective purchasing.

Facilities Management:

· Coordinate and schedule maintenance, repairs, and cleaning services for all clinic locations.

· Conduct regular inspections of facilities to identify and address any issues.

· Work closely with clinic managers to ensure a safe, clean, and welcoming environment for patients and staff.

Administrative Support:

· Assist with budgeting and tracking expenditures related to facilities and purchasing.

· Prepare reports and maintain accurate records of purchases, inventory, and maintenance activities.

· Support the Administrative department with any other administrative tasks as needed.

Expansion:

· Support owners during expansion of future sites. This can include gathering data, communicating with outside vendors and realtors as well as traveling to potential new sites.

· Duties can include identifying new market opportunities, developing expansion timelines and deadlines, ensuring compliance with local regulations.

Job Requirements:

1. Experience working as a purchasing assistant is preferred

2. Excellent documentation skills with attention to detail is a must

3. Must be able to work in fast-paced office environment with flexibility to multi-task

4. Ability to prioritize project tasks

5. Excellent Microsoft office skills, especially in Excel

6. Excellent interpersonal and social skills

7. Good verbal and written communication skills

8. Positive and professional demeanor

9. Able to lift, carry and move a minimum of 25lbs

10. Possess auditing and data analytic skills

Education Requirements:

· High School Diploma required

· Some College preferred

· 1-3 years’ experience as a purchasing assistant.

Key Performance Indicators (KPI’s):

· All KPI’s are recorded on a KPI Report and evaluated monthly, quarterly, and annually.

· KPI’s may change at any time per management’s discretion.

Working Conditions:

This job operates in a professional office environment primarily but can include construction areas while in the field. General maintenance knowledge and abilities are preferred. This role routinely uses standard office equipment such as computers, phones, copiers, fax machines, scanners, etc.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job

· This is primarily a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stoop, as necessary. This position requires the ability to occasionally lift office products and supplies, up to twenty pounds.

· Vision: Visual acuity adequate to perform job duties, including reading information from printed sources and computer screens.

· Hearing: Adequate to perform job duties in person and over the telephone.

· Speaking: Must be able to communicate clearly in person and over the telephone.

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• On call
• Weekends as needed

Experience:

• Purchasing: 1 year (Required)

Ability to Commute:

• Port Charlotte, FL 33981 (Required)

Work Location: In person

Salary : $18 - $20