Executive Assistant/Office Manager

WHO WE ARE

Domiciled in Bermuda, with offices in London, Miami, New York and Dubai, Relm Insurance Ltd. (“Relm”) is the first IIGB (Innovative Insurer General Business) insurer regulated by the Bermuda Monetary Authority (“BMA”). Since inception, Relm has remained focused on its Vision of “Making Innovation Resilient” by providing insurance to companies pioneering new technology frontiers in over 35 countries around the world.  Relm’s dynamic global team has executed market-leading insurance solutions for companies operating in web3, AI, financial technology, biotech and other important emerging sectors.

WHAT WE ARE LOOKING FOR

At Relm Insurance Ltd, our Mission is “To contribute to the building of the future by creating solutions for complex risks in innovative markets.”  As we continue leading the way in emerging industries, we’re looking for a Executive Assistant/Office Manager to join our team and play a key role in this mission.

At Relm, we believe in fostering a diverse and inclusive culture, where everyone is empowered to bring their unique perspectives and ideas. Our core values of Accountability, Collaboration, Curiosity & Creativity, and Courage & Optimism are central to who we are, and we strive to bring these values to life every day.

We bring these values to life every day — whether by collaborating on innovative solutions, tackling challenges with optimism, or pushing boundaries with creativity and courage.

WHAT YOU WILL DO

• Provide comprehensive administrative support to senior executives, including calendar management, scheduling meetings, and arranging travel logistics.
• Support with the preparation of correspondence, reports, presentations, and other documents as required.
• Act as a liaison between executives and internal/external stakeholders, handling communications with professionalism and confidentiality.
• Assist in preparing for meetings, ensuring all materials are organized and distributed timely.
• Oversee daily office operations to ensure efficiency, cleanliness, and a positive working environment.
• Manage office supplies, equipment, and facilities maintenance, ensuring adequate stock and functionality.
• Coordinate office events, meetings, and conferences, including logistics and catering arrangements.
• Implement and maintain office policies and procedures to support operational excellence.
• Assist in recruitment and onboarding process for new employees by coordinating job postings, scheduling interviews, and corresponding with candidates.
• Conduct initial screening of candidates and coordinate with hiring managers throughout the recruitment process.
• Address employee queries regarding HR policies, benefits, and other HR-related matters.
• Conduct orientation sessions for new hires and ensure a smooth integration into the team.
• Facilitate training and development programs for employees.
• Ensure the implementation of company HR policies and procedures at the local level.
• Manage confidential information with discretion and professionalism.
• Handle incoming inquiries and requests, prioritizing and resolving them efficiently.
• Assist in special projects and initiatives as assigned by senior management.

WHAT YOU BRING TO THE TABLE:

• 5–7 years of experience as an Executive Assistant to a senior executive, with office management responsibilities.
• Exceptional organizational and project management skills, with a keen eye for detail and the ability to manage multiple priorities effectively.
• Proven expertise in vendor management, ensuring seamless coordination and service delivery.
• Strong communication skills, with the ability to engage effectively across all levels of the organization, including executive leadership.
• Ability to remain calm under pressure, demonstrating strong problem-solving skills in fast-paced and dynamic environments.

WHY YOU’LL LOVE WORKING WITH US

At Relm, we are not just another insurance company – we’re a team of innovators, creators, and collaborators who are redefining what’s possible in the industry. We value each individual’s unique skills and experiences and offer a workplace where creativity, innovation and diversity are at the heart of everything we do.

We are deeply committed to fostering an inclusive culture where every team member feels valued, supported, and empowered to do their best work. At Relm, you will have the opportunity to grow in your career, play a role in an industry transformation, and contribute to a team that celebrates creativity, collaboration, and innovation.

WHAT WE OFFER 

The annual salary for this role is structured within a range of circa USD 100,000$ depending on experience and qualifications.

• Generous Paid Time Off (PTO): You’ll receive 28 days of Paid Time Off (PTO) annually, giving you the flexibility to take care of personal matters, vacation, or sick days.
• Full Health Coverage: The company fully covers your medical, dental, vision, life, and disability insurance to ensure you and your family are well taken care of.
• 401K Program with Company Match: Plan for your future with access to the company’s 401K program, including a 5% company match
• Professional Development & Mentorship: We invest in your growth through professional development opportunities, training, and mentorship programs, helping you advance in your career.
• Wellness Stipend: Take care of yourself with a monthly wellness stipend to support your health and well-being.
• Commuting & Travel Reimbursement: We offer a commuting reimbursement to help with transportation costs, including parking, making your daily commute easier.
• Wellness Benefits: Stay healthy and active with access to gym memberships, exercise classes, and other wellness perks that promote a balanced lifestyle.
• Your Voice Matters: Work in an environment where your opinions and ideas are valued and play a crucial role in driving the success of our team.
• Endless Growth Opportunities: Enjoy a multitude of career growth opportunities, ensuring that you have the resources to thrive and advance within the company.

At Relm, you won’t just join a company - you’ll be part of a team that’s shaping the future. If you’re ready to make an impact, we’d love to hear from you.