Executive and Personal Assistant to CEO

Job title: Executive assistant/Personal Assistant to CEO

Location: Hoffman Estates, IL

Job Type: Full-time

Work schedule: Starts at 8.30 AM CST and as per CEO and Founder schedule

Driving: Should be willing to drive as well

Summary:

Rely Services is seeking a highly organized and proactive Executive Assistant to the CEO for a fulltime role to join immediately. This role requires exceptional multitasking abilities, discretion, and a keen eye for detail in a fast-paced, dynamic environment.

Responsibilities:

· Provide high-level administrative support to the CEO, managing both personal and professional commitments.

· Ensure that all information, communications, and documents are handled with utmost confidentiality and in strict compliance with company policies, safeguarding sensitive business and personal data at all times.

· Schedule and coordinate appointments, meetings, travel (commercial/private), and events.

· Curate and arrange gifts for friends, politicians, and family members.

· Proactively resolve payment discrepancies with efficiency and diligence.

· Maintain an up-to-date calendar with WhatsApp integration for real-time updates.

· Conduct in-depth research, delivering accurate insights for informed decision-making.

· Prepare travel briefs for eg., transportation, hygiene, and local recommendations.

· Maintain emergency contact information for all travel destinations.

· Document task guidelines and preferences with structured "Do’s and Don’ts."

· Prioritize and complete tasks promptly, ensuring seamless execution.

· Handle confidential correspondence, sort communications, and oversee logistics for conferences and promotional activities.

· Provide office support, including document preparation, correspondence, and data entry.

· Arrange personal appointments with discretion and privacy.

· Assist with project management, technology troubleshooting, and personal/business errands.

· Undertake additional duties as assigned within the role’s scope.

· Willing to travel as per business requirements.

Requirements:

· 7 years of experience in an administrative role, ideally supporting C-level executives in a dynamic, fast-paced environment.

· Proactive and solution-oriented mindset with exceptional judgment to effectively prioritize multiple, often competing tasks.

· Exceptional organizational skills with a keen eye for detail and a quick turnaround to ensure seamless operations.

· Strong multitasking abilities, demonstrating agility in adapting to shifting priorities with efficiency.

· Excellent time management skills to ensure timely completion of tasks and strict adherence to deadlines.

· Superior written and verbal communication skills, with the ability to professionally represent the executive in all interactions.

· Unwavering professionalism and discretion when managing highly confidential and sensitive information.

· Advanced proficiency in MS Office, G-Suite, and AI/automation tools, with the ability to support and troubleshoot technical tasks effectively. Proactive work ethic, capable of working independently with minimal supervision.

Job Type: Full-time

Pay: $22.09 - $25.00 per hour

Schedule:

• 8 hour shift
• Monday to Friday
• On call
• Weekends as needed

Application Question(s):

• Would you willing to work past working hours and weekends as needed?

Ability to Commute:

• Hoffman Estates, IL 60192 (Required)

Work Location: In person

Salary : $22 - $25