Purchasing Clerk

Summary

This position requires careful, deliberate, and creative execution of defined tasks. It involves systematically handling factual and technical information, with a focus on the knowledge needed to complete the job. The role demands a serious, disciplined approach and often requires independent work. Success depends on focusing directly on the task at hand, with a hands-on, detail-oriented approach to ensure high-quality, precise work with no mistakes. This is a task-focused role with minimal need for social interaction, providing significant time for individual work and reflection. The role's emphasis on accuracy means it will be closely scrutinized, which may lead to criticism. As a creative, technical position, it offers the opportunity to plan thoroughly and deliver expert-level results.

Job Characteristics

• The job requires a systematic, steady pace with a focus on creative thinking to complete tasks correctly. It allows for completing one task at a time using consistent methods and procedures.
• The role is technical and intellectual, focusing on developing creative solutions to problems. It requires a reserved, serious, and disciplined approach, with sensitivity to criticism. This is a specialist role for someone who wants to develop deep expertise, with little room for delegation and critical follow-up.
• The quality of decisions is more important than the speed. Decisions must be fact-based and cannot be rushed.
• Communication is factual and reserved, with minimal need for persuasion or selling.
• The role offers significant independent work with no external pressure. Confidence in communication comes after confirming the information.
• Delegation is minimal and critical. Leadership comes from producing high-quality, accurate work, with a strong focus on the task.

Job Duties & Responsibilities

• Update Purchase Order prices and information in the ERP system based on Supplier Order Confirmations to ensure accurate financial tracking.
• Ensure all Purchase Orders are confirmed, proactively following up with suppliers to resolve any unconfirmed orders.
• Regularly update ERP Material Pricing to ensure accurate costs for inventory management and budgeting.
• Verify backorder delivery dates with suppliers and update the ERP system to avoid project disruptions.
• Order stock materials and consumables to maintain inventory levels for ongoing projects.
• Produce Cycle Count Sheets for accurate inventory tracking and regular audits.
• Scan and file FSC Audit paperwork electronically to ensure compliance and easy access for future audits

Qualifications

• Education: Associate’s degree in Business Administration, Supply Chain Management, or a related field preferred, relevant experience may be considered.
• Experience in procurement, supply chain management, or a similar role in the millwork industry is a plus.
• Proficient computer skills, including Microsoft Office and ERP systems
• Strong verbal and written communication skills
• Working knowledge of general office equipment
• Ability to work collaboratively within a team