Project Coordinator - Construction

ATTENTION ORGANIZED CONSTRUCTION PROFESSIONALS WHO LOVE KEEPING PROJECTS MOVING FORWARD!

If you’re someone who thrives on logistics, details, and making things happen behind the scenes, this Project Coordinator role at RFL Built could be the perfect next step in your construction career.

Company Overview

RFL Built is the fastest-growing construction company in Sarasota, Florida, known for high-quality residential remodels and interior renovations. We work hand-in-hand with local designers to deliver beautiful, custom spaces to our clients. Our team is tight-knit, quality-driven, and relationship-focused—from clients to subcontractors to vendors. As demand continues to grow, we’re looking for someone who can step into a vital role that keeps our pre-construction process running smoothly.

Job Summary

The Project Coordinator is the glue between the signed deal and the boots-on-the-ground kickoff. You’ll own the 8–12 week phase between when a client says “yes” and when our Project Manager takes over. This means managing selections, coordinating with designers and draftsmen, preparing permit packets, organizing material orders, and proactively keeping things on track. You’ll ensure nothing falls through the cracks—especially when our sales team is out winning the next job.

Key Responsibilities

• Serve as the primary project organizer from signed agreement to handoff.

• Coordinate selections with clients and designers—use our templates to gather product names, specs, lead times, and approval status.

• Work with draftsmen to ensure accurate measurements and plans, especially for items like windows, doors, cabinetry, and tile layouts.

• Manage documentation for permitting—including FEMA 50 packets, NOCs, NOAs, and plans—with support from our internal admin team.

• Prepare project handoff packages that include final plans, materials, and selections for the Project Manager.

• Order construction materials, verify lead times with vendors, and track deliveries.

• Keep communication flowing between sales, clients, designers, and production to ensure nothing stalls out.

• Support the creation of standardized processes for selections and pre-construction setup.

• Track status of selections and permit progress, flag roadblocks, and recommend solutions.

• Prepare and submit internal forms after every selections meeting to consolidate decisions and keep the team aligned.

Expected Results

• Smooth, on-time handoffs from Sales to Production—with no surprises.

• Clear and organized selections documentation that reflects what was sold and what the client expects.

• Reduced back-and-forth and missed information due to standardized processes.

• Accelerated permit submissions, vendor orders, and project prep.

• Freed-up bandwidth for the sales team to continue building new relationships.

Requirements

• Experience in residential construction coordination, design support, or project administration.

• Strong organizational and communication skills—you’ll be juggling designers, vendors, and internal team members.

• Familiarity with construction plans, materials, and terminology.

• Comfortable working with permitting paperwork and coordinating with draftsmen.

• Highly detail-oriented and process-driven with a knack for keeping things moving.

• Tech-savvy—comfortable using systems like JobTread, Google Sheets, and construction tracking tools.

• Reliable, proactive, and accountable—this role requires initiative and ownership.

• Sarasota-based or surrounding areas / willing to relocate.

Salary

$55,000 – $65,000 Base Performance Bonus Plan (Based on experience and fit)

Benefits

• Work-Life Balance: Paid time off (PTO) and holidays.

• Health: Optional health insurance coverage.

• Technology Stipends: Cell phone support.

• Growth: Opportunities to grow into a long-term leadership role as our company scales.

• In-Person Culture: You’ll be part of a tight-knit team that values quality relationships.

• Mileage Reimbursement: Our expectation is that you must own and operate your own vehicle to and from job-sites. That being said, you will receive a mileage reimbursement for your travel.

Expected Hours

• 40–45 hours per week
• Schedule: Monday–Friday, 8:00 AM – 5:00 PM (some flexibility based on project timelines)

Location

In-person, Sarasota and neighboring areas.

Our Values

• Excellence Over Everything: Every detail matters.

• Clear Is Kind: We value honest and proactive communication.

• Client-Centered Thinking: The client experience matters as much as the finished project.

• No Bottlenecks: We keep things moving.

• Process Wins: We don’t reinvent the wheel every project—we systematize what works

Call to Action

If you're a detail-obsessed doer who’s ready to help bring structure, flow, and speed to high-end residential remodels, we want to meet you. Apply today and help RFL Built create exceptional experiences for Sarasota and neighboring area homeowners.

Job Type: Full-time

Pay: $55,000–$65,000 per year

Job Type: Full-time

Pay: $75,000.00 - $85,000.00 per year

Benefits:

• Cell phone reimbursement
• Fuel card

Compensation Package:

• Bonus opportunities
• Performance bonus

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person

Salary : $55,000 - $65,000